Research Program Support Officer

Heart Foundation; Sydney; Hybrid; AUD 65,000 - 79,000; Part time

Benefits offered by this job

Salary packaging

Hybrid work arrangement

Inclusive workplace culture

Gifted leave during Christmas shutdown

Wellbeing programs

Opportunity to contribute to impactful

Job summary

Heart Foundation is seeking a proactive Research Program Support Officer to join our Research team and help deliver our national grants program. This role combines grants administration, stakeholder engagement, research evaluation and impact reporting to support outcomes from application to reporting.

You'll build relationships with researchers, reviewers and consumers, coordinate grant lifecycle processes and contribute to portfolio-wide reporting.

Qualifications

• Experience in grants administration, program coordination or research support.
• Tertiary qualifications in Public Health, Health Sciences, Research, Evaluation or Program Management.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Attention to detail and accurate record-keeping.
• Experience working with internal and external stakeholders and providing high-quality support.
• Strong written and verbal communication skills.
• Ability to work independently while contributing to a team.
• Positive, can-do attitude and ownership of tasks.
• High emotional intelligence and relationship-building skills.
• Proficiency with databases, online systems and the MS Office suite.

Responsibilities

• Support the administration of research funding programs across the full grant lifecycle, including applications, peer review, grant awards, payments and variations.
• Coordinate communications and provide support to applicants, reviewers and funded researchers.
• Follow up on invoices, acquittals and other grant administration requirements.
• Maintain grant records, documentation and processes within research management systems.
• Review and approve annual progress and impact reports from funded researchers.
• Support monitoring, evaluation and reporting across the research portfolio.
• Assist with preparation of reports, presentations and impact summaries for stakeholders.
• Coordinate recruitment, onboarding and engagement of consumer reviewers.
• Support strategic research initiatives, workshops, surveys and stakeholder engagement activities.
• Build and maintain relationships with internal and external stakeholders.
• Contribute to reporting across a portfolio of 200+ active grants.

Skills

Grants administration

Program coordination

Research support

Evaluation

Stakeholder engagement

Microsoft Office

Data management

Written and verbal communication

Education

Tertiary qualification in Public Health

Tertiary qualification in Health Sciences

Tertiary qualification in Research

Tertiary qualification in Evaluation

Tools

Database systems

MS Office

Grant management software

Job description

14h ago , from National Heart Foundation of Australia

• $72,200 + super (equivalent to $80,885 TRP) + Salary Packaging (up to $15,900)+ Entertainment Card
• Flexible hybrid working arrangement (2 days in the CBD office, 2 days from home)
• Part Time (4 days per week), 12-month Max-Term opportunity

At the Heart Foundation, we're committed to funding impactful cardiovascular research that improves heart health outcomes for all Australians.

We're looking for a Research Program Support Officer to join our Research team and support the delivery of our national grants program. This varied role combines grants administration, stakeholder engagement, research evaluation and impact reporting, providing the opportunity to contribute to meaningful research initiatives from application through to outcomes reporting.

Working as part of a highly supportive and collaborative team, you'll help ensure our funding programs run smoothly while building strong relationships with researchers, reviewers, consumers and internal stakeholders.

What you'll be doing

You'll be responsible for:

• Supporting the administration of research funding programs across the full grant lifecycle, including applications, peer review processes, grant awarding, payments and grant variations.
• Coordinating communications and providing support to applicants, reviewers and funded researchers.
• Following up on invoices, acquittals and other grant administration requirements.
• Maintaining grant records, documentation and processes within research management systems.
• Reviewing and approving annual progress and impact reports submitted by funded researchers.
• Supporting monitoring, evaluation and reporting activities across the research portfolio.
• Assisting with the preparation of reports, presentations and impact summaries for internal and external stakeholders.
• Coordinating the recruitment, onboarding and engagement of consumer reviewers.
• Supporting strategic research initiatives, workshops, surveys and stakeholder engagement activities.
• Building and maintaining positive relationships with a diverse range of internal and external stakeholders.
• Contributing to reporting across a portfolio of more than 200 active grants.

About you

We're looking for a proactive, organised and collaborative individual who enjoys working with people and contributing to purpose-driven programs.

You'll bring:

• Experience in grants administration, program coordination, research support, evaluation or a similar role.
• Tertiary qualifications in Public Health, Health Sciences, Research, Evaluation, Program Management or a related discipline.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Experience working with internal and external stakeholders and providing high-quality support.
• Strong written and verbal communication skills.
• The ability to work independently while contributing positively to a team environment.
• A positive, 'can do' attitude and willingness to take ownership of tasks.
• High emotional intelligence and the ability to build productive working relationships.
• Confidence using databases, online systems and the Microsoft Office suite.

Why Join Us?

At our heart, we are driven by purpose. Every day, we work towards improving heart health outcomes for all Australians while creating an environment where our employees can thrive.

You'll be joining a collaborative and highly supportive team that genuinely enjoys working together. There is a strong culture of knowledge sharing, support and teamwork, and you'll be encouraged to learn, contribute and grow from day one.

What We Offer

• Salary packaging benefits (up to $15,900 + Entertainment Card).
• Flexible hybrid working arrangements with 2 days in the office and 2 days working from home.
• A supportive and inclusive workplace culture.
• Additional gifted leave during the Christmas shutdown period.
• Wellbeing programs and initiatives to support your health and development.
• The opportunity to contribute to research that has a real impact on the lives of Australians.

At the Heart Foundation, we're committed to building a diverse, inclusive and welcoming workplace where everyone feels valued, respected and empowered to bring their whole selves to work. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people from all backgrounds.

All offers are subject to standard pre-employment checks, including a National Criminal History Check and Working with Children Check (where required).