Administration and Grants Coordinator

Johnson Recruitment; City of Melbourne; Hybride; AUD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Hybrid work

Résumé du poste

The Myer Foundation and Sidney Myer Fund are seeking an Administration and Grants Coordinator in Melbourne's CBD to provide critical grantmaking and admin support. The role is based in a small, dedicated team with a hybrid week, balancing in-office and work-from-home days.

You will oversee end-to-end grant processes, manage SmartyGrants and BoardEffect platforms, and support governance activities, finance, facilities, and IT liaison tasks to ensure smooth operations.

Qualifications

• Strong computer literacy with advanced Excel and Word.
• Knowledge of Xero accounting or bookkeeping tools.
• Highly organised with excellent attention to detail and the ability to work autonomously.

Responsabilités

• Oversee grant applications, reviews, acquittals, and applicant communications.
• SmartyGrants administration: configure forms, workflows, templates, and milestones.
• Board & Committee support: prepare papers, logistics, catering and presentation tech.
• Xero processing: accounts payable coding and employee expense reimbursements.
• Liaise with IT vendors and maintain databases; triage internal IT issues.
• Oversee daily office operations, supplier contracts, maintenance, and safety compliance.

Connaissances

Microsoft Office

Excel

Word

Attention to detail

Outils

Xero

SmartyGrants

BoardEffect

Description du poste

• Provide administrative and grant-making support
• Melbourne CBD, impressive office facilities - hybrid/WFH

• Provide administrative and grant-making support
• Melbourne CBD, impressive office facilities - hybrid/WFH

The Organisation:

The Myer Foundation and Sidney Myer Fund make grants across Australia to help improve people's lives in lasting and positive ways. Grant programs span diverse portfolios including the arts, sustainability, equality, innovation, mental health, and democracy.

The Opportunity:

Join these iconic philanthropic foundations dedicated to benefiting the community. Working within a small, committed, and accomplished team, the Administration and Grants Coordinator provides key administrative and grantmaking support to ensure effective, flawless, and efficient operations. This position plays an integral role in connecting grants to the individuals, organisations and communities they support, serving as a primary point of contact for queries and maintaining administrative systems.

Key responsibilities:

Grantmaking & Platform Management

• End-to-End Lifecycle: Oversee grant applications, reviews, acquittals, and applicant communications (excl. payment dispatch), tracking payment schedules and compiling reporting analytics.
• SmartyGrants Administration: Manage platform configuration, form creation, workflow automation, communication templates, and milestone tracking.

Governance & Event Coordination

• Board & Committee Support: Compile and distribute papers via BoardEffect, managing meeting logistics, room set-ups, catering, and presentation tech.

Financial & Technical Operations

• Xero Processing: Manage accounts payable coding and employee expense reimbursements.
• Systems & IT Liaison: Triage internal IT issues, liaise with external MSP vendors, and maintain contact/archiving databases.

Workplace Operations & Safety

• Facilities & OH&S: Oversee daily office operations, supplier contracts, facility maintenance, and workplace safety compliance (serving as designated Fire Warden).

About you:

To be successful in this role, you will also have:

• Technical Skills: High level of computer literacy with intermediate to advanced Microsoft Office skills (Excel, Word) and working knowledge of Xero.
• Work Style: Highly organised with fine attention to detail, strong multi-tasking capabilities, and the ability to work autonomously as well as part of a collaborative team.
• Communication & Values: Exceptional written and verbal communication skills, paired with high ethical standards, personal integrity, and respect for organisational values.
• Finance Background: Relevant accounting, finance, or bookkeeping experience is highly regarded.
• Platform Experience: Experience with SmartyGrants and BoardEffect is preferred, though training is provided.

The Offer:

The Administrative & Grants Coordinator position is a permanent position, with a hybrid week (M/W/Th WFO; T/F WFH) and the office located in Melbourne's CBD. A competitive salary is on offer.