Research Program Support Officer

Heart Foundation; Melbourne; Hybrid; AUD 65,000 - 79,000; Part time

Benefits offered by this job

Salary packaging up to $15,900

Entertainment Card

Flexible hybrid work (2 days in CBD, 2

Job summary

The Heart Foundation is seeking a Research Program Support Officer in Melbourne to support the national grants program, from applications to outcomes reporting.

In a flexible hybrid role, you will handle grants administration, stakeholder engagement, and impact reporting within a collaborative research team. The 12-month max-term, part-time arrangement offers valuable contribution to cardiovascular research and real-world health outcomes.

Qualifications

• Experience in grants administration, program coordination, research support, evaluation or a similar role.
• Tertiary qualifications in Public Health, Health Sciences, Research, Evaluation, Program Management or a related discipline.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to maintaining accurate records.
• Experience working with internal and external stakeholders and providing high-quality support.

Responsibilities

• Supporting the administration of research funding programs across the full grant lifecycle, including applications, peer review processes, grant awarding, payments and grant variations.
• Coordinating communications and providing support to applicants, reviewers and funded researchers.
• Following up on invoices, acquittals and other grant administration requirements.
• Maintaining grant records, documentation and processes within research management systems.
• Reviewing and approving annual progress and impact reports submitted by funded researchers.
• Supporting monitoring, evaluation and reporting activities across the research portfolio.
• Assisting with the preparation of reports, presentations and impact summaries for internal and external stakeholders.
• Coordinating the recruitment, onboarding and engagement of consumer reviewers.
• Supporting strategic research initiatives, workshops, surveys and stakeholder engagement activities.
• Building and maintaining positive relationships with a diverse range of internal and external stakeholders.
• Contributing to reporting across a portfolio of more than 200 active grants.

Skills

Grants administration

Program coordination

Research support

Evaluation

Stakeholder engagement

Microsoft Office

Database experience

Education

Tertiary qualifications in Public Health/Health Sciences/Research/Evaluation/Program Management

Tools

Research management systems

MS Office

Job description

• $72,200 + super (equivalent to $80,885 TRP) + Salary Packaging (up to $15,900) + Entertainment Card
• Flexible hybrid working arrangement (2 days in the CBD office, 2 days from home)
• Part Time (4 days per week), 12-month Max-Term opportunity

At the Heart Foundation, we're committed to funding impactful cardiovascular research that improves heart health outcomes for all Australians.

We're looking for a Research Program Support Officer to join our Research team and support the delivery of our national grants program. This varied role combines grants administration, stakeholder engagement, research evaluation and impact reporting, providing the opportunity to contribute to meaningful research initiatives from application through to outcomes reporting.

Working as part of a highly supportive and collaborative team, you'll help ensure our funding programs run smoothly while building strong relationships with researchers, reviewers, consumers and internal stakeholders.

What you'll be doing

• Supporting the administration of research funding programs across the full grant lifecycle, including applications, peer review processes, grant awarding, payments and grant variations.
• Coordinating communications and providing support to applicants, reviewers and funded researchers.
• Following up on invoices, acquittals and other grant administration requirements.
• Maintaining grant records, documentation and processes within research management systems.
• Reviewing and approving annual progress and impact reports submitted by funded researchers.
• Supporting monitoring, evaluation and reporting activities across the research portfolio.
• Assisting with the preparation of reports, presentations and impact summaries for internal and external stakeholders.
• Coordinating the recruitment, onboarding and engagement of consumer reviewers.
• Supporting strategic research initiatives, workshops, surveys and stakeholder engagement activities.
• Building and maintaining positive relationships with a diverse range of internal and external stakeholders.
• Contributing to reporting across a portfolio of more than 200 active grants.

About you

• Experience in grants administration, program coordination, research support, evaluation or a similar role.
• Tertiary qualifications in Public Health, Health Sciences, Research, Evaluation, Program Management or a related discipline.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Experience working with internal and external stakeholders and providing high-quality support.
• Strong written and verbal communication skills.
• The ability to work independently while contributing positively to a team environment.
• A positive, "can do" attitude and willingness to take ownership of tasks.
• High emotional intelligence and the ability to build productive working relationships.
• Confidence using databases, online systems and the Microsoft Office suite.

Why Join Us?

At our heart, we are driven by purpose. Every day, we work towards improving heart health outcomes for all Australians while creating an environment where our employees can thrive.

You'll be joining a collaborative and highly supportive team that genuinely enjoys working together. There is a strong culture of knowledge sharing, support and teamwork, and you'll be encouraged to learn, contribute and grow from day one.

What We Offer

• Salary packaging benefits (up to $15,900 + Entertainment Card).
• Flexible hybrid working arrangements with 2 days in the office and 2 days working from home.
• A supportive and inclusive workplace culture.
• Additional gifted leave during the Christmas shutdown period.
• Wellbeing programs and initiatives to support your health and development.
• The opportunity to contribute to research that has a real impact on the lives of Australians.

At the Heart Foundation, we’re committed to building a diverse, inclusive and welcoming workplace where everyone feels valued, respected and empowered to bring their whole selves to work. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people from all backgrounds.

All offers are subject to standard pre-employment checks, including a National Criminal History Check and Working with Children Check (where required).