Hybrid Program Administrator: PMO & Coordination Lead

C20 Cochlear Americas (USA); Australia; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Cochlear Americas is seeking a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work. This hands-on role will help keep the program organised, coordinate a high volume of meetings and schedules, manage documentation, and provide day-to-day logistical support to program leaders and delivery teams.

The initial contract runs until the end of March with a possible extension, and the position offers a hybrid working

Qualifications

• Experience in program, project, PMO or team administration in a medium-to-large organisation.
• Strong organisational skills with ability to manage multiple meetings, schedules and priorities.
• Confident coordinating with stakeholders across teams and levels of an organisation.
• Good working knowledge of Outlook, Teams and SharePoint.
• Attention to detail and document management.
• Clear written and verbal communication.
• Proactive and ownership-minded in administrative activities.
• Experience supporting large transformation, technology, or program environments is advantageous.

Responsibilities

• Coordinate a high volume of meetings, invitations, schedules and changes across multiple stakeholders.
• Manage meeting logistics, agendas, supporting materials and follow-up activities.
• Maintain and upload program documentation in SharePoint, keeping information organised.
• Support the preparation and distribution of program meeting packs and documentation.
• Coordinate day-to-day program logistics and administrative activities.
• Assist with onboarding and off-boarding activities.
• Maintain accurate program records, trackers and documentation.
• Work with Program Managers, Delivery Managers and other stakeholders to keep activities on track.
• Provide broader administrative support as priorities change.

Skills

Strong organisational skills

Communication skills

Attention to detail

Proactive attitude

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Cochlear Americas is seeking a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work. This hands-on role will help keep the program organised, coordinate a high volume of meetings and schedules, manage documentation, and provide day-to-day logistical support to program leaders and delivery teams.

The initial contract runs until the end of March with a possible extension, and the position offers a hybrid working