Program Administrator

C20 Cochlear Americas (USA); Australia; Hybrid; AUD 65.000 - 90.000; Vollzeit

Zusammenfassung

Cochlear Americas is seeking a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work. This hands-on role will help keep the program organised, coordinate a high volume of meetings and schedules, manage documentation, and provide day-to-day logistical support to program leaders and delivery teams.

The initial contract runs until the end of March with a possible extension, and the position offers a hybrid working

Qualifikationen

• Experience in program, project, PMO or team administration in a medium-to-large organisation.
• Strong organisational skills with ability to manage multiple meetings, schedules and priorities.
• Confident coordinating with stakeholders across teams and levels of an organisation.
• Good working knowledge of Outlook, Teams and SharePoint.
• Attention to detail and document management.
• Clear written and verbal communication.
• Proactive and ownership-minded in administrative activities.
• Experience supporting large transformation, technology, or program environments is advantageous.

Aufgaben

• Coordinate a high volume of meetings, invitations, schedules and changes across multiple stakeholders.
• Manage meeting logistics, agendas, supporting materials and follow-up activities.
• Maintain and upload program documentation in SharePoint, keeping information organised.
• Support the preparation and distribution of program meeting packs and documentation.
• Coordinate day-to-day program logistics and administrative activities.
• Assist with onboarding and off-boarding activities.
• Maintain accurate program records, trackers and documentation.
• Work with Program Managers, Delivery Managers and other stakeholders to keep activities on track.
• Provide broader administrative support as priorities change.

Kenntnisse

Strong organisational skills

Communication skills

Attention to detail

Proactive attitude

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

Jobbeschreibung

Cochlear’s mission is to help people hear and be heard. As the global leader in implantable hearing solutions, Cochlear is dedicated to helping people with moderate to profound hearing loss experience a world full of sound. We aim to transform the way people understand and treat hearing loss and innovate to connect people with future technologies. Our employees tell us that the number one reason they enjoy working for Cochlear is the opportunity to make a difference to people’s lives. Learn and grow with us as we tackle the most complex challenges in helping more people to experience a lifetime of hearing.

Initial contract until End of March + possible extension Support multiple project streams Hybrid Working arrangement

We’re looking for a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work. This is a hands‑on role where you’ll help keep the program organised and running smoothly. You’ll coordinate a high volume of meetings and schedules, manage program documentation and provide day‑to‑day logistical support to program leaders and delivery teams. If you’re someone who enjoys bringing structure to a busy environment, managing multiple priorities and making sure the details are taken care of, this could be a great opportunity.

Your responsibilities

• Coordinate a high volume of meetings, invitations, schedules and changes across multiple stakeholders.
• Manage meeting logistics, agendas, supporting materials and follow‑up activities.
• Maintain and upload program documentation in SharePoint, ensuring information is organised and kept up to date.
• Support the preparation and distribution of program meeting packs and documentation.
• Coordinate day‑to‑day program logistics and administrative activities.
• Assist with onboarding and off‑boarding activities.
• Maintain accurate program records, trackers and supporting documentation.
• Work closely with Program Managers, Delivery Managers and other stakeholders to keep administrative activities on track.
• Provide broader administrative and coordination support as program priorities change.

What we’re looking for

• Experience in program, project, PMO or team administration, ideally within a medium‑to‑large organisation.
• Strong organisational skills with the ability to manage multiple meetings, schedules and competing priorities.
• Confidence coordinating with stakeholders across different teams and levels of an organisation.
• Good working knowledge of Microsoft Outlook, Teams and SharePoint.
• Strong attention to detail and document‑management skills.
• Clear written and verbal communication.
• A proactive, practical approach and willingness to take ownership of administrative activities.
• Experience supporting a large transformation, technology or program environment would be advantageous.

How we recognise your contribution

At Cochlear we value and welcome the unique contributions, perspectives, experiences, and backgrounds of our employees and aim to build a culture that celebrates and leverages these differences, creating a sense of belonging and enabling our people to realise their full potential.

Through our internal programs and employee benefits, we aim to create an environment where our people will feel value and supported.

Whether your focus is on continuous learning, professional development or simply finding an environment which enables you to thrive whilst balancing family or personal life commitments, then we have several programs in place to support you.

For more information about Life at Cochlear, visit www.cochlearcareers.com

Our growth is creating great opportunities! Our team is expanding and we want to hire the most talented people we can. Continued success depends on it.

We’re the global leader in implantable hearing solutions. We have provided more than 600,000 implantable devices, helping people of all ages to lead full and active lives. We help people hear and be heard. We empower people to connect with others and live a full life. We help transform the way people understand and treat hearing loss. We innovate and bring to market a range of implantable hearing solutions that deliver a lifetime of hearing outcomes.