Hybrid Office Manager — Shape a Smarter Energy Future

SmartestEnergy Australia; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

SmartestEnergy Australia in Sydney is seeking an Office Manager to ensure smooth office operations and executive support. The role offers a hybrid arrangement, with responsibilities spanning contracts, ESG data collation, minute preparation, travel bookings, event logistics, and day-to-day office management.

The ideal candidate has prior Office Management/Executive Assistant experience in a fast-paced environment, with 1–5 years preferred.

Qualifications

• Prior experience in an Office Management, Executive Assistant or Team Assistant role in a fast-paced environment.
• Ideally 1–5 years of experience.

Responsibilities

• Office Administration and coordination of executive support tasks.
• Contract management and filing in accordance with policy.
• Collation of data for ESG reporting with Finance.
• Prepare Minutes for Executive and Leadership Meetings.
• Book travel and hotels for staff and Exco members.
• Schedule meetings and rooms for senior management.
• Arrange external meetings and liaise with partners.
• Identify and book locations and catering for events within budget.
• Prepare slides, letters and meeting agendas.
• Office setup, lease arrangements and coordination with management.
• Manage Directors’ liability and general insurance renewals.
• Liaise with building managers for access and safety items.
• Accounts Payable administration and expense management.

Skills

Organisational skills

Written and verbal communication

Self-motivated

Team player

Initiative & workload management

Job description

SmartestEnergy Australia in Sydney is seeking an Office Manager to ensure smooth office operations and executive support. The role offers a hybrid arrangement, with responsibilities spanning contracts, ESG data collation, minute preparation, travel bookings, event logistics, and day-to-day office management.

The ideal candidate has prior Office Management/Executive Assistant experience in a fast-paced environment, with 1–5 years preferred.