Hybrid Office & Facilities Coordinator

Mitsubishi; Cumberland; Hybrid; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid working after probation

Job summary

MHIAA in Regents Park, Sydney, is seeking an experienced Office Administrator for a 12-month fixed-term contract with a view to permanency. You’ll provide broad admin and office support, cover reception, coordinate travel and fleet, manage purchases and catering, and assist facilities.

The role offers hybrid work after probation, with two days per week from home, and standard hours 9am–5pm. You’ll work across the business, liaising with internal teams and external providers to keep the office

Qualifications

• At least 2 years’ experience in office administration or similar.
• Experience in a white-collar corporate environment.
• Hands-on experience arranging corporate travel.
• Previous fleet administration or fleet coordination experience.
• Experience coordinating office catering, staff functions or internal events.
• Strong attention to detail and ability to manage purchase orders.
• Strong MS Office skills and ability to learn business systems quickly.
• Clear, professional communication and prioritisation.
• Experience with Microsoft Dynamics 365 Business Central.
• Experience in manufacturing, technical or product-based businesses.

Responsibilities

• Provide day-to-day administration support across the business and help keep office operations organised.
• Coordinate corporate travel arrangements and liaise with employees and travel providers as required.
• Support fleet administration, including coordinating vehicle-related information, suppliers and general fleet requirements.
• Raise and manage purchase orders and follow up on office-related purchasing and supplier requirements.
• Coordinate office catering, team lunches, internal events and training requirements.
• Manage office supplies, stationery, couriers and general facilities requirements.
• Answer incoming calls, assist with reception coverage and direct enquiries to the appropriate team.
• Respond to internal and external enquiries professionally, escalate as needed.

Skills

Office administration

Reception coverage

Communication skills

Travel coordination

Tools

Microsoft Office

Dynamics 365 BC

Job description

MHIAA in Regents Park, Sydney, is seeking an experienced Office Administrator for a 12-month fixed-term contract with a view to permanency. You’ll provide broad admin and office support, cover reception, coordinate travel and fleet, manage purchases and catering, and assist facilities.

The role offers hybrid work after probation, with two days per week from home, and standard hours 9am–5pm. You’ll work across the business, liaising with internal teams and external providers to keep the office