Hybrid Naval Project Support Officer

Thales Group; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration + ProfitShare

ThalesFlex – Hybrid work environment

Fitness Passport Discount

Employee discounts with affiliates (tr

Modernised Paid Parental Leave/Veteran

Novated Lease options

Personal & professional training and发展

Sonder – Wellbeing & Support Partner

Job summary

Thales Group in New South Wales is seeking a Scylla Project Support Officer to join the Defence Mission Systems Domain in Rydalmere. You will provide administrative and project support for the In-Service Support of the Collins class submarine, including document control and routine reporting.

You will work with engineers, technicians and management, coordinate travels, maintain project actions in JIRA and SharePoint, and contribute to Lean improvements and HSE culture.

Qualifications

• Experience in a project administration related role.
• Proficient in Microsoft Outlook, Word, Excel & PowerPoint.
• Excellent written and verbal communication skills.
• Strong initiative, self-management and planning abilities.
• Ability to communicate effectively at all levels.
• Familiarity with learning new software (e.g., JIRA).

Responsibilities

• Document Control: Preparation, configuration, transmission and retention management of formal correspondence and contract deliverables.
• Act as moderator for document reviews of controlled project documents.
• Periodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions complete.
• Financial Administration: raise purchase orders & acquit invoices as required.
• Meeting administration: schedule & update project meetings, draft agendas, take minutes.
• Travel co-ordinator administration: book flights & accommodation, manage itineraries.
• Administer staff allowances: Commitment, Offsite & Travel.
• Maintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes Office
• Support the administration of the Scylla ISS SharePoint Site
• Participate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processes
• Actively contribute to HSE culture & improvements within the group

Skills

Project administration

MS Outlook/Word/Excel/PowerPoint

Written & verbal communication

Initiative & planning

Cross-level communication

JIRA experience

Tools

JIRA

Job description

Thales Group in New South Wales is seeking a Scylla Project Support Officer to join the Defence Mission Systems Domain in Rydalmere. You will provide administrative and project support for the In-Service Support of the Collins class submarine, including document control and routine reporting.

You will work with engineers, technicians and management, coordinate travels, maintain project actions in JIRA and SharePoint, and contribute to Lean improvements and HSE culture.