Project Support Officer - Scylla Project

Thales; Sydney; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Profit Share

Hybrid work

Gym discounts

Employee discounts

Parental Leave

Novated Lease

Job summary

Thales is hiring for a Scylla Project Support Officer located in Rydalmere, NSW. The role provides essential admin and project support across the In-Service Support for the Collins class submarine program, including document control, meeting coordination, and financial administration.

You will work with a diverse team, using Lean principles and company tools, while contributing to HSE improvements and continuous processes within the UWS Programmes Office.

Qualifications

• Experience in a project administration related role.
• Proficient with Outlook, Word, Excel & PowerPoint.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and plan effectively.
• Experience learning new software packages (e.g. JIRA).

Responsibilities

• Document Control: prepare, configure, transmit and retain formal correspondence and contract deliverables.
• Moderate reviews of controlled project documents.
• Ensure monthly updates of periodic reports; schedule meetings and track actions.
• Raise purchase orders and acquit invoices as required.
• Schedule and update project meetings; draft agendas and minutes.
• Administer staff allowances: Commitment, Offsite & Travel.
• Coordinate project actions using company tools (JIRA); manage office supplies for the Office.
• Support administration of the Scylla ISS SharePoint Site.
• Contribute to continuous improvement of admin processes and Lean initiatives.
• Support HSE culture and improvements within the group.

Skills

Document control

Microsoft Office

Communication skills

Initiative & planning

JIRA

Education

Cert IV Business Administration

Tools

Oracle financial software

Job description

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – driving this technology are our people.

It takes talented people to build and power the systems and solutions that communities depend on every day. So, we stay curious and make space for diverse points of view.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

The Thales Defence Mission Systems Domain is a leading provider of integrated mission solutions to surface ships and submarines, and is the No.1 Naval fleet support and technical services company in Australia. It is also a specialist in the upgrade of naval vessels providing systems and platforms integration capabilities.

The Scylla Project Support Officer will be part of a diverse team of engineers, technicians, production staff and management involved in the In-Service Support (ISS) of Collins class submarine. Specifically, providing administrative and project support services to the group.

OUR BENEFITS

• Competitive remuneration + Profit Share
• Annualised Performance Review Process
• ThalesFlex – Hybrid work environment
• Fitness Passport Discount – Access to a network of Gyms across AUS
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental LeaveVeterans Leave
• Novated Lease options

YOUR ROLE

Located in Rydalmere, on Darug land, your role purpose will be:

• Document Control: Preparation, configuration, transmission and retention management of formal correspondence and contract deliverables
• Act as moderator for document reviews of controlled project documents
• Periodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions complete
• Financial Administration: raise purchase orders & acquit invoices as required
• Meeting administration: schedule & update project meetings, draft agendas, take minutes
• Administer staff allowances: Commitment, Offsite & Travel
• Maintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes Office
• Support the administration of the Scylla ISS SharePoint Site
• Participate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processes
• Actively contribute to HSE culture & improvements within the group

ABOUT YOU

To be successful in your role, you will have demonstrated and/or acquired the following knowledge and experience:

• Experience in a project administration related role
• Demonstrated abilities in using Microsoft Outlook, Word, Excel & PowerPoint
• Must have very good written and verbal communication skills
• Must have good initiative, self-management and planning skills
• Ability to communicate effectively at all levels
• Demonstrated experience in learning new software packages (e.g. JIRA)

DESIRABLE EXPERIENCE

• Previous experience working within Defence or Defence Industry environment LEAN or other continuous improvement exposure
• Cert IV Business Administration
• Demonstrated abilities in using ORACLE financial software

GOOD TO KNOW

Prior to being offered employment, you will need to complete pre-employment police and (role dependent) medical checks. Applicants must be Australian citizens and be eligible to obtain NV1 security clearance.

Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website http://www.defence.gov.au/AGSVA/. In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role.

The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role. The U.S. International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.

#LI-VG1

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right –no matter your background or personal circumstances –please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.