Project Support Officer - Scylla Project

Thales Group; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration + ProfitShare

ThalesFlex – Hybrid work environment

Fitness Passport Discount

Employee discounts with affiliates (tr

Modernised Paid Parental Leave/Veteran

Novated Lease options

Personal & professional training and发展

Sonder – Wellbeing & Support Partner

Job summary

Thales Group in New South Wales is seeking a Scylla Project Support Officer to join the Defence Mission Systems Domain in Rydalmere. You will provide administrative and project support for the In-Service Support of the Collins class submarine, including document control and routine reporting.

You will work with engineers, technicians and management, coordinate travels, maintain project actions in JIRA and SharePoint, and contribute to Lean improvements and HSE culture.

Qualifications

• Experience in a project administration related role.
• Proficient in Microsoft Outlook, Word, Excel & PowerPoint.
• Excellent written and verbal communication skills.
• Strong initiative, self-management and planning abilities.
• Ability to communicate effectively at all levels.
• Familiarity with learning new software (e.g., JIRA).

Responsibilities

• Document Control: Preparation, configuration, transmission and retention management of formal correspondence and contract deliverables.
• Act as moderator for document reviews of controlled project documents.
• Periodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions complete.
• Financial Administration: raise purchase orders & acquit invoices as required.
• Meeting administration: schedule & update project meetings, draft agendas, take minutes.
• Travel co-ordinator administration: book flights & accommodation, manage itineraries.
• Administer staff allowances: Commitment, Offsite & Travel.
• Maintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes Office
• Support the administration of the Scylla ISS SharePoint Site
• Participate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processes
• Actively contribute to HSE culture & improvements within the group

Skills

Project administration

MS Outlook/Word/Excel/PowerPoint

Written & verbal communication

Initiative & planning

Cross-level communication

JIRA experience

Tools

JIRA

Job description

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – driving this technology are our people.

It takes talented people to build and power the systems and solutions that communities depend on every day. So, we stay curious and make space for diverse points of view.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

The Thales Defence Mission Systems Domain is a leading provider of integrated mission solutions to surface ships and submarines, and is the No.1 Naval fleet support and technical services company in Australia. It is also a specialist in the upgrade of naval vessels providing systems and platforms integration capabilities.

The Scylla Project Support Officer will be part of a diverse team of engineers, technicians, production staff and management involved in the In-Service Support (ISS) of Collins class submarine. Specifically, providing administrative and project support services to the group.

OUR BENEFITS

• Competitive remuneration + Profit Share
• Annualised Performance Review Process
• ThalesFlex – Hybrid work environment
• Fitness Passport Discount – Access to a network of Gyms across AUS
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental LeaveVeterans Leave
• Novated Lease options
• Personal & professional training development opportunities
• Sonder – Wellbeing & Support Partner

YOUR ROLE

Located in Rydalmere, on Darug land, your role purpose will be:

• Document Control: Preparation, configuration, transmission and retention management of formal correspondence and contract deliverables
• Act as moderator for document reviews of controlled project documents
• Periodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions complete
• Financial Administration: raise purchase orders & acquit invoices as required
• Meeting administration: schedule & update project meetings, draft agendas, take minutes
• Travel co-ordinator administration: book flights & accommodation, manage itineraries
• Administer staff allowances: Commitment, Offsite & Travel
• Maintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes Office
• Support the administration of the Scylla ISS SharePoint Site
• Participate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processes
• Actively contribute to HSE culture & improvements within the group

ABOUT YOU

To be successful in your role, you will have demonstrated and/or acquired the following knowledge and experience:

• Experience in a project administration related role
• Demonstrated abilities in using Microsoft Outlook, Word, Excel & PowerPoint
• Must have very good written and verbal communication skills
• Must have good initiative, self-management and planning skills
• Ability to communicate effectively at all levels
• Demonstrated experience in learning new software packages (e.g. JIRA)

DESIRABLE EXPERIENCE

• Previous experience working within Defence or Defence Industry environment LEAN or other continuous improvement exposure
• Cert IV Business Administration
• Demonstrated abilities in using ORACLE financial software
• Previous experience in document control

GOOD TO KNOW

Prior to being offered employment, you will need to complete pre-employment police and (role dependent) medical checks. Applicants must be Australian citizens and be eligible to obtain NV1 security clearance.

Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website . In