Hybrid Executive Assistant to CLO & CFO

Sharon AI, Inc; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Sharon AI, Inc. is seeking an experienced Executive Assistant to support the Chief Legal Officer and Chief Financial Officer in a fast-paced tech environment in Sydney.

The role requires coordination of calendar management, board preparation, and confidential document handling to enable senior leadership to focus on strategic priorities. You will partner with in-house counsel, the Finance team and external advisors, ensuring efficient governance, financial reporting, and cross-functional

Responsibilities

• Provide comprehensive executive support to the CLO and CFO, including complex diary management, inbox triage, correspondence and meeting preparation.
• Proactively manage competing priorities and scheduling across two senior executives.
• Coordinate end-to-end contract life cycles for the Legal function, from intake to renewal tracking.
• Prepare and distribute board papers, budgets, financial reports and presentations.
• Coordinate board and governance meeting logistics, including minutes and board portal maintenance.
• Draft, format and proofread executive documents to a high standard.
• Manage documents, matter and reporting systems with accurate, organized records.
• Support relationships with external counsel, auditors and vendors, including invoicing and budget tracking.

Skills

Executive support

C-suite support

Diary management

Stakeholder management

Written communication

Discretion & integrity

Autonomy

Attention to detail

MS 365 proficiency

Process improvement

Tools

Microsoft 365

Job description

Sharon AI, Inc. is seeking an experienced Executive Assistant to support the Chief Legal Officer and Chief Financial Officer in a fast-paced tech environment in Sydney.

The role requires coordination of calendar management, board preparation, and confidential document handling to enable senior leadership to focus on strategic priorities. You will partner with in-house counsel, the Finance team and external advisors, ensuring efficient governance, financial reporting, and cross-functional