Executive Assistant - CLO & CFO

BOUTIQUE RECRUITMENT; North Sydney Council; Hybrid; AUD 120,000 - 140,000; Full time

Job summary

Boutique Consulting is partnering exclusive­ly to place an Executive Assistant to support two C‑suite leaders, including the CFO, in a high‑growth tech business at North Sydney. This role focuses on running the engine room with discretion and strategic impact.

You will manage complex calendars, board materials, budgets and confidential reporting, while liaising with auditors, banks and external advisors to keep governance tight.

Qualifications

• 5+ years’ experience as an Executive Assistant supporting C-suite or senior executives.
• Confidence with board portals and document management systems.
• Strong Microsoft 365 skills and enthusiasm for new technology.
• Sharp drafting, proofreading and formatting of corporate materials.
• Ability to manage competing priorities across two executive portfolios.

Responsibilities

• Complex diary and inbox management across two executive portfolios.
• Coordination of contracts and key documents from intake to renewal.
• Preparation and distribution of board papers, budgets and reports.
• Maintain accurate, audit-ready documents and reporting systems.
• Board meeting logistics including scheduling and minutes.

Skills

Executive Assistant experience

MS 365 proficiency

board portals familiarity

drafting & proofreading

prioritisation in dual portfolios

Tools

Board portals

Document management systems

e-signature platforms

Job description

Our client is a future-focused technology company operating at global scale — and growing fast. Headcount is up 500% this year alone, with no signs of slowing down. This is a business in genuine hypergrowth mode, where the pace is quick, the ambition is high, and the standards are professional, sharp, and uncompromising.

Boutique Consulting is partnering exclusively with this business to find an exceptional Executive Assistant ready to sit at the centre of it all — supporting two C‑suite executives, including the CFO, in a role built for someone who wants to make their mark, go far, and accelerate their career as the business accelerates around them.

If you\'re organised, switched‑on, genuinely comfortable with technology, and looking for a platform to grow quickly — this is it.

The Role

You’ll provide high-level executive and administrative support to two senior leaders, including the Chief Financial Officer (CFO), freeing them to focus on strategy while you run the engine room.

Working across two of the business’s most critical functions, you’ll manage:

• Complex diary and inbox management across two executive portfolios
• Coordination of contracts and key documents — from intake through to execution and renewal tracking
• Preparation, coordination and distribution of board papers, budgets, financial reports and presentations
• Document and reporting systems, keeping everything accurate and audit‑ready
• Board meeting logistics — scheduling, papers, minutes and portal management
• Relationships with auditors, banks and vendors, including invoicing and budget tracking
• Highly confidential information, handled with total discretion

You’ll be the connective tissue across two senior portfolios and the wider business — trusted, sharp, and always a step ahead.

What You’ll Bring

• 5+ years’ experience as an Executive Assistant supporting C‑suite or senior executives
• Confidence with board portals, document management systems and e‑signature platforms
• Strong Microsoft 365 skills (Outlook, Word, PowerPoint, Excel) and genuine enthusiasm for new technology
• Sharp drafting, proofreading and formatting skills across financial and corporate materials
• The judgement to manage competing priorities across two demanding executive portfoliosPolished communication and the confidence to liaise with senior leaders, the Board and external advisors
• A proactive, solutions‑first mindset and a real drive to improve how things work

Highly regarded (not essential)

• Experience in a high‑growth, fast‑scaling or global business
• Experience with board portal software
• Exposure to financial reporting, budgeting cycles or expense management systems

Why Join

• Hypergrowth, real impact — 500% headcount growth this year alone, with your role helping build the systems that scale alongside it
• Two C‑suite leaders, double the exposure — direct, daily access to senior leadership, including the CFO, gives you a front‑row seat to how a global business is run
• A platform to go further, faster — this is a business built for people who want to accelerate, not coast
• Global ambition, professional standard — a fast‑moving, high‑performing environment where excellence is the baseline

The Details

• Location: North Sydney (hybrid)
• Salary: $120,000–$140,000 base + Super
• Type: Full‑time, Monday–Friday