Hybrid Executive Assistant to C‑Suite & Board

Airlock Digital; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible Work Environment

Hybrid or Remote

Time Off

Paid Volunteering Time

Birthday Leave

Paid parental Leaves

Home Office Allowance

Job summary

Airlock Digital seeks an experienced Executive Assistant to support the CEO and C-suite across AU/US time zones. You will manage complex calendars, prepare Board materials, and coordinate travel and governance activities with discretion and strategic insight.

In a fast-paced, high-growth tech environment, you’ll build systems for scheduling, communications, and project tracking, enabling leaders to focus on priority decisions and execution.

Qualifications

• 7+ years of experience providing high-level support to CEO, founder, or senior leadership.
• Strong calendar management across multiple time zones.
• Proven experience coordinating Board and governance materials.
• Exceptional written and verbal communication.
• Excellent discretion handling confidential matters.
• Proficient with MS Office/Google Workspace and collaboration tools.

Responsibilities

• Provide high-level executive support to the CEO and C-level leaders.
• Design and manage complex calendars across AU and US time zones.
• Coordinate inbound requests, schedules, and internal/external communications.
• Draft and edit executive correspondence and briefing materials.
• Own Board and committee calendar, papers, and logistics.
• Prepare meeting materials, minutes, and governance documents.
• Plan and oversee domestic/international travel and events.
• Track commitments and follow-through on actions from meetings.

Skills

Executive support

Calendar management

Board governance support

Communication

Project coordination

Travel planning

Discretion & judgement

AI productivity tools

Tools

Microsoft Office

Google Workspace

Slack

Board portals

Virtual meeting platforms

Workflow automation tools

Job description

Airlock Digital seeks an experienced Executive Assistant to support the CEO and C-suite across AU/US time zones. You will manage complex calendars, prepare Board materials, and coordinate travel and governance activities with discretion and strategic insight.

In a fast-paced, high-growth tech environment, you’ll build systems for scheduling, communications, and project tracking, enabling leaders to focus on priority decisions and execution.