Hybrid Administrative Coordinator — Research & Events

University of Sydney; Darlington; Hybride; AUD 70 000 - 85 000; Plein temps

Avantages offerts par ce poste

Flexible working arrangements

Annual leave and personal leave

Professional development allowance

Uni library access

Family-friendly working hours

Résumé du poste

The United States Studies Centre at the University of Sydney is seeking an Administrative Assistant to join a collaborative, purpose-driven team in a hybrid Sydney-based role.

You will provide administrative support across Research, Academic, Communications and Operations, coordinate travel and expenses, arrange events and maintain office supplies.

This full-time position offers a salary of $70,000–$85,000 exclusive of super, plus generous benefits and professional development opportunities.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in data entry and record-keeping.
• A professional and friendly approach with strong customer service skills.

Responsabilités

• Provide administrative support across Research, Academic, Communications, and Operations teams.
• Liaise with external stakeholders to facilitate reimbursements and contractual payments, including payments for peer reviews, honorariums and externally authored publications.
• Process expense and reimbursement claims in a timely and accurate manner.
• Coordinate business travel, including flights, accommodation, and related logistics.
• Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately.
• Provide event coordination and administrative support, including event logistics and on-the-day assistance.
• Assist with office mail, ordering supplies, groceries, equipment, and other office services.
• Support research, academic, finance, HR, and operational processes as required.
• Assist with data entry, report preparation, and record management.
• Support management with administrative tasks and special projects as required

Connaissances

Administrative experience

Organisational skills

Communication skills

Customer service

Data entry

Problem solving

Teamwork

Independent work

Outils

Microsoft Office

Description du poste

The United States Studies Centre at the University of Sydney is seeking an Administrative Assistant to join a collaborative, purpose-driven team in a hybrid Sydney-based role.

You will provide administrative support across Research, Academic, Communications and Operations, coordinate travel and expenses, arrange events and maintain office supplies.

This full-time position offers a salary of $70,000–$85,000 exclusive of super, plus generous benefits and professional development opportunities.