Hybrid Admin & Workflow Coordinator

Opteon; Toowoomba Regional; Hybrid; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Structured induction

Hybrid/flexible work

Novated leasing

Job summary

Opteon is seeking an Administration Assistant to support the delivery of client work, coordinate job workflows, and manage documentation across the business. You will work closely with a collaborative team to monitor milestones and provide accurate, timely administrative support.

The role suits someone who enjoys variety, with attention to detail and a customer‑focused approach, capable of independent work within a hybrid team environment.

Qualifications

• Previous experience in an administration, coordination, or support role.
• Excellent organisational and time management skills.
• Strong attention to detail and ability to manage competing priorities.
• Confident communication skills and a customer-focused approach.
• Ability to work independently while also contributing to a collaborative team environment.

Responsibilities

• Coordinate and manage job workflows to ensure milestones and deadlines are met.
• Monitor and maintain Work in Progress (WIP) reports, ensuring jobs progress efficiently.
• Prepare, issue, and follow up on client quotes and related documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support to the broader team, assisting with scheduling, reporting, and operational tasks.
• Maintain accurate records and update internal systems in a timely manner.
• Deliver exceptional customer service when interacting with clients and internal stakeholders.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Customer-focused

Independent worker

Tools

Microsoft Office

Job description

Opteon is seeking an Administration Assistant to support the delivery of client work, coordinate job workflows, and manage documentation across the business. You will work closely with a collaborative team to monitor milestones and provide accurate, timely administrative support.

The role suits someone who enjoys variety, with attention to detail and a customer‑focused approach, capable of independent work within a hybrid team environment.