Remote Administrative & Operations Assistant

Opteon AUS & NZ; Mackay Regional; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Structured induction and development

Hybrid work arrangements

Health insurance discount

Novated leasing

Wellbeing initiatives including EAP

Job summary

Opteon is seeking an Administration Assistant to join our growing team across Toowoomba, Cairns or Townsville. You will coordinate job workflows, monitor WIP, prepare client quotes and manage documentation, delivering accurate and timely support to the business and clients.

The role offers hybrid work arrangements, a structured induction, and opportunities to grow within a leading property services firm in Australia and NZ markets.

Qualifications

• Experience in an administration, coordination, or support role.
• Strong organisational and time management skills.
• Excellent attention to detail and ability to manage competing priorities.
• Confident communication and customer-focused approach.
• Proficient in Microsoft Office and general computer skills.
• Ability to work independently as well as in a team.

Responsibilities

• Coordinate and manage job workflows to ensure milestones and deadlines are met.
• Monitor and maintain Work in Progress (WIP) reports, ensuring jobs progress efficiently.
• Prepare, issue, and follow up on client quotes and related documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support to the broader team, assisting with scheduling, reporting, and operational tasks.
• Maintain accurate records and update internal systems in a timely manner.
• Deliver exceptional customer service when interacting with clients and internal stakeholders.

Skills

Administration

Coordination

Time management

Attention to detail

Communication

Independent work

Tools

Microsoft Office

Job description

Opteon is seeking an Administration Assistant to join our growing team across Toowoomba, Cairns or Townsville. You will coordinate job workflows, monitor WIP, prepare client quotes and manage documentation, delivering accurate and timely support to the business and clients.

The role offers hybrid work arrangements, a structured induction, and opportunities to grow within a leading property services firm in Australia and NZ markets.