Human Resources Specialist

Gateway Search Pte Ltd; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

Gateway Search Pte Ltd is seeking a proactive Human Resources Specialist to support HR operations across Australia, with a focus on end-to-end employee lifecycle, compliance with Australian employment legislation, and employee relations. The role requires regular communication in English and Mandarin with regional stakeholders, and offices in Sydney or Melbourne.

The successful candidate will manage HR administration, leave, payroll coordination, and reporting while contributing to regional HR

Qualifications

• Bachelor's degree in a relevant field.
• Minimum 3 years HR experience in Australia.
• Strong understanding of Australian employment legislation.

Responsibilities

• Manage end-to-end employee lifecycle including onboarding, probation, transfers, changes and offboarding.
• Ensure compliance with Australian employment laws and internal HR policies.
• Partner with managers to handle employee relations, performance management and disciplinary matters.
• Oversee HR operations, data management, payroll coordination, and reporting.
• Coordinate regional HR projects and onboarding, training and engagement initiatives across Australia and NZ.

Skills

Interpersonal skills

Communication skills

Stakeholder management

Organisational skills

Attention to detail

Education

Bachelor's degree in Human Resources, Business Administration, Law, or a related discipline

Job description

Location: Sydney or Melbourne, Australia

About the Opportunity

We are seeking a proactive and detail-oriented Human Resources Specialist to support HR operations across Australia.

This position offers the opportunity to manage the full employee lifecycle, provide guidance on Australian employment legislation, support employee relations matters, and contribute to regional HR initiatives.

Professional proficiency in both English and Mandarin is essential, as the role involves regular communication and coordination with Mandarin-speaking regional stakeholders.

Key Responsibilities

1. Employee Lifecycle Management

• Manage end-to-end employee lifecycle processes, including onboarding, probation, internal transfers, employment changes, and offboarding.
• Maintain accurate employee records, HR documentation, and HR information systems.

2. Employment Law & HR Compliance

• Ensure compliance with Australian employment legislation, including the Fair Work Act, National Employment Standards (NES), applicable Modern Awards, and internal HR policies.
• Monitor regulatory developments and support the implementation of HR compliance initiatives.

3. Employee Relations

• Partner with line managers to address employee relations matters, including performance management, disciplinary actions, grievances, workplace investigations, and employment terminations.
• Provide practical HR guidance to ensure fair, consistent, and compliant people management practices.

4. HR Operations & Reporting

• Oversee daily HR administration, leave management, payroll coordination, employee data management, and HR reporting.
• Analyse workforce data and identify opportunities to improve HR processes, policies, and operational efficiency.

5. Employee Engagement & Regional HR Projects

• Coordinate employee onboarding, compliance training, employee engagement, and wellbeing initiatives.
• Support HR policy implementation and regional people-related projects across Australia and New Zealand.

Key Requirements

• Bachelor's degree in Human Resources, Business Administration, Law, or a related discipline.
• Minimum 3 years of HR experience, preferably within the Australian market.
• Good understanding of Australian employment legislation, particularly the Fair Work Act, NES, and Modern Awards.
• Demonstrated experience in employee relations, HR operations, and handling sensitive workplace matters.
• Strong interpersonal, communication, organisational, and stakeholder management skills.
• High level of professionalism, discretion, accountability, and attention to detail.
• English & Mandarin proficiency (essential): Strong verbal and written communication skills in both languages, with Mandarin required for effective communication with Mandarin-speaking internal and regional stakeholders.

Work Locations: Sydney Office or Melbourne Office

We welcome applications from candidates of all backgrounds. Selection will be based on relevant qualifications, experience, and the skills required to perform the role effectively.