Human Resources/Program Coordinator

Department of Defence; Canberra; On-site; AUD 90,000 - 110,000; Full time

Job summary

The Department of Defence is seeking an experienced APS6 HR/Program Coordinator to support the HR Transformation Program through the PMO within the Hire to Retire Value Chain Delivery Office. You will provide governance, reporting, planning, and risk management to enable informed executive decisions and continuous PMO improvement.

Working with considerable independence, you will help strengthen PMO capability, manage governance forums and executive dashboards, and coordinate project intake,

Qualifications

• Experience coordinating program or project governance, planning, reporting and assurance activities in complex environments.
• Strong strategic thinking and the ability to understand broader organisational priorities.
• A proactive, solutions-focused approach and ability to drive outcomes independently.
• Strong analytical skills to assess risks, issues, dependencies and emerging trends.
• Excellent stakeholder engagement, communication and influencing skills.
• Strong organisational skills and ability to manage competing priorities.
• Experience producing executive-quality reporting and governance documentation.
• A commitment to continuous improvement and strengthening PMO practices and delivery outcomes.

Responsibilities

• Coordinating program governance, reporting and assurance activities.
• Managing governance forums, schedules and program documentation.
• Supporting integrated planning, project dependencies and delivery milestones.
• Coordinating project intake, prioritisation and change control.
• Developing executive reporting, dashboards and briefings.
• Managing program-level risks, issues and dependencies.
• Providing guidance on governance and program management practices.
• Improving PMO tools, processes and templates.

Skills

Program governance

Stakeholder engagement

Analytical skills

Risk management

Reporting & dashboards

Planning

Change control

Communication & influence

Continuous improvement

Job description

The Role

The Human Resources Transformation Branch (HRTB) is seeking an experienced and motivated HR/Program Coordinator (APS6) to support delivery of the HR Transformation Program through the centralised Program Management Office (PMO) within the Hire to Retire (HtR) Value Chain Delivery Office. The role provides program management expertise, governance coordination, reporting, planning, assurance and project controls to support consistent project delivery, proactive risk management and informed executive decision-making. Working with considerable independence, you will contribute to strengthening PMO capability and continuous improvement.

Key responsibilities

• Coordinating program governance, reporting and assurance activities.
• Managing governance forums, schedules and program documentation.
• Supporting integrated planning, project dependencies and delivery milestones.
• Coordinating project intake, prioritisation and change control.
• Developing executive reporting, dashboards and briefings.
• Managing program-level risks, issues and dependencies.
• Providing guidance on governance and program management practices.
• Improving PMO tools, processes and templates.

About our Team

Defence People Group (DPG) is working towards an integrated Defence People System that will ensure Defence has the required skills, systems, culture and behaviours to deliver the Defence mission. The Human Resources Transformation Branch plays a critical role in supporting delivery of the One Defence People System through activation of the Hire to Retire Value Chain and transformation of Defence's HR business processes.

HRTB is responsible for

• Activating the Hire to Retire (HtR) Value Chain, and supporting the Deputy Secretary People and Chief of Personnel in their capacity as Value Chain Leaders.
• Leading the transformation of human resource (HR) business processes to achieve improvements in efficiency, effectiveness and how Defence operates.
• Ensuring the successful adoption by DPG of ERP releases through close engagement with DPG’s divisions and key stakeholders.
• Responding directly to DPG and ERP Program governance and reporting requirements.
• Delivery of the Tranche 3 HR ERP solution, which will simplify processes across the Defence enterprise ways of working, and provide near real-time, integrated information to support decision-making.

Our Ideal Candidate

We are seeking a proactive, agile and strategic HR/Program Coordinator who can think beyond individual tasks, understand broader program objectives, and identify risks, opportunities and improvements before they escalat.

The successful candidate will work with a high degree of independence, build strong stakeholder relationships, and provide trusted advice to support informed decision-making. This role would suit candidates with:

• Experience coordinating program or project governance, planning, reporting and assurance activities in complex environments.
• Strong strategic thinking and the ability to understand broader organisational priorities.
• A proactive, solutions-focused approach and ability to drive outcomes independently.
• Strong analytical skills to assess risks, issues, dependencies and emerging trends.
• Excellent stakeholder engagement, communication and influencing skills.
• Strong organisational skills and ability to manage competing priorities.
• Experience producing executive-quality reporting and governance documentation.
• A commitment to continuous improvement and strengthening PMO practices and delivery outcomes.