Human Resource / Office Admin (Japanese speaking Role)

Nippon Food Supplies; Cumberland; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Staff discounts

Company-wide discounts

Annual leave loading

Novated leasing options

Salary sacrifice options

Job summary

Nippon Food Supplies, a Sydney head office, is seeking a Human Resources / Office Administrator who is fluent in Japanese and English. The role focuses on HR documents, payroll support, and general office administration in a fast-paced food distribution business.

Applicants should have 3+ years of admin experience, strong Microsoft Office skills, and the ability to communicate confidently in both languages. Working Holiday Visa holders are not eligible, and sponsorship is not offered.

Qualifications

• 3+ years of administrative experience.
• Proficiency in Microsoft Word and Excel.
• Professional-level proficiency in Japanese and English.
• Able to handle phone calls in both languages.

Responsibilities

• Preparing, organising, and maintaining internal documents
• Assisting with HR-related tasks such as employment documentation and payroll administration
• Supporting office operations and maintaining a well-functioning work environment
• Scheduling interviews and screening candidates for recruitment process
• Supporting payroll processes, including reviewing timesheet information and ensuring accurate data entry in line with company standards and relevant requirements.

Skills

Japanese language proficiency

English language proficiency

Communication

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

Human Resource / Office Admin (Japanese speaking Role)

About Us:
Nippon Food Supplies, a leading importer and wholesaler of Japanese food products, is seeking a Human Resources / Office Administrator to join our Sydney Head Office. We welcome applicants who are eager to learn and grow in this role.
Please note: Working Holiday Visa holders are not eligible. We do not offer sponsorship.

Working Hours

Days Off: Weekends (Saturdays and Sundays) and Public Holidays.

Shift Window: Shifts are scheduled between 8:30AM and 4:36PM on weekdays.

Key Responsibilities

Preparing, organising, and maintaining internal documents

Assisting with HR-related tasks such as employment documentation and payroll administration

Supporting office operations and maintaining a well-functioning work environment

Scheduling interviews and screening candidates for recruitment process

Supporting payroll processes, including reviewing timesheet information and ensuring accurate data entry in line with company standards and relevant requirements.

3+ years of administrative experience

Proficiency in Microsoft Office, especially Word and Excel

Professional-level proficiency in Japanese and English, including confidence in handling phone calls in both languages

A visa that allows unrestricted full-time work for at least 2 years

We are looking for someone who is

Someone who can work accurately and efficiently, with strong attention to detail

A strong communicator who can build trust with colleagues and clients in both English and Japanese

Positive and collaborative mindset

Organised and tidy, with strong administrative discipline

What we offer

Generous staff discountson a wide range of Japanese food products

Company-wide discounts across selected partner services

Annual leave loading

Access to novated leasing and salary sacrifice options

The opportunity to help shape our evolving workplace culture and benefits program as the company continues to grow

Nippon Food Supplies is committed to fair and equitable hiring practices. All applicants will be considered based on their skills, experience, and suitability for the role. Any personal information provided during the recruitment process will be handled confidentially and used solely for the purpose of assessing your application.

We welcome applicants from all backgrounds, even if you don’t have direct HR experience, we encourage you to apply if you’re a motivated learner with a strong desire to grow.

Please note that only shortlisted candidates will be contacted.