Japanese-Speaking Administrator

Staff Solutions Bilingual; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

HOBAN is seeking a Japanese-speaking Administrator for our Sydney CBD office. The role blends administrative support, expatriate coordination, and office operations, serving as a central point of contact for local and Japanese stakeholders.

You will manage travel, expenses, visitor reception, meeting scheduling, and liaison with IT and facilities. Fluency in Japanese and English, strong organization, and proficiency with MS Office are essential.

Qualifications

• Experience in administration or office coordination.
• Native-level Japanese and English communication.
• Strong organisational skills and attention to detail.
• Proficiency with Microsoft Office.
• Eligibility to work in Australia.

Responsibilities

• Provide administrative support to Japanese expatriate employees and corporate staff.
• Assist with expense claims, travel arrangements, and internal application processes.
• Coordinate business trip bookings, accommodation, and meeting arrangements.
• Support entertainment expense administration and related documentation.
• Maintain digital and physical filing systems and liaise with IT/vendors.

Job description

Japanese-Speaking Administrator

• Sydney CBD

• Full-Time

• Permanent Position

About the Role

A Japanese global company is seeking a Japanese-Speaking Administrator to join its Sydney CBD office. This is a varied role that combines administrative support, expatriate support, and office coordination, You will work closely with local and Japanese stakeholders to ensure smooth day-to-day business operations. This opportunity is ideal for someone who enjoys being the central point of contact within an office and can confidently balance multiple priorities in a professional corporate environment.

Key Responsibilities

Administration & Expatriate Support

• Provide administrative support to Japanese expatriate employees and corporate staff
• Assist with expense claims, travel arrangements, and internal application processes
• Coordinate business trip bookings, accommodation, and meeting arrangements
• Support entertainment expense administration and related documentation
• Manage correspondence, courier services, and business-related documentation
• Maintain digital and physical filing systems
• Coordinate visitor reception, meeting room bookings, and hospitality arrangements
• Liaise with internal departments to ensure compliance with company procedures and policies

Basic IT Support

• Provide first-level IT support to office users, working closely with external IT service providers.
• Assist with the setup, configuration, and maintenance of laptops, mobile devices, monitors, and other office equipment.
• Support the resolution of basic hardware, software, and network connectivity issues, escalating matters when required.
• Liaise with the Head Office IT team and external vendors to ensure timely technical support and system maintenance.

Office & Fleet Administration

• Support the smooth operation of the Sydney office
• Manage office supplies, equipment, and vendor relationships
• Coordinate office maintenance and building management requests
• Assist with company vehicle lease administration, renewals, and maintenance coordination
• Maintain vehicle-related records and support policy compliance

About You

• Previous experience in administration, office coordination, executive support, or a similar role
• Native-level Japanese and English communication skills
• Strong organisational and multitasking abilities
• High level of accuracy and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Unlimited work rights such as Permanent Resident, Citizen, Parter Visa

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at ***********@hoban.com.auor visit www.hoban.com.au/adjustments for additional contact details.