HR Coordinator (Mandarin speaking)

NorthStone Talent Partners; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

NorthStone Talent Partners in Sydney is seeking a Recruitment Coordinator to support end-to-end hiring across multiple departments. You will coordinate postings, screenings, scheduling, and candidate communication to deliver a smooth candidate journey.

You will partner with hiring managers and external agencies, build talent pipelines, and help scale recruitment processes as the business grows. A proactive, detail‑oriented mindset and strong communication are essential.

Qualifications

• Experience in recruitment coordination.
• Exposure to logistics or fast-paced environments is advantageous.
• Ability to manage multiple vacancies and priorities simultaneously.
• Excellent communication and interpersonal skills.

Responsibilities

• Recruitment coordination: Post job ads, screen applications, schedule interviews and manage candidate communication from first contact through to offer.
• Stakeholder and agency partnership: Work closely with hiring managers and external recruitment agencies to keep hiring processes on track.
• Candidate experience: Ensure a professional, timely and positive experience, and support onboarding for new starters.
• Pipeline and reporting: Keep the applicant tracking system accurate and up to date, and prepare regular hiring reports for the Senior HR Specialist.
• Process improvement: Identify ways to streamline recruitment workflows and improve efficiency as the business scales.
• HR projects: Support broader HR and talent acquisition initiatives as required.

Skills

Recruitment coordination

Stakeholder management

Candidate communication

ATS familiarity

Logistics exposure

Tools

Applicant Tracking Systems (ATS)

Job description

NorthStone Talent Partners – Sydney CBD NSW

Our client is a global logistics company with a rapidly growing presence in Australia, operating across Sydney, Melbourne, Adelaide, Brisbane and Perth. Backed by an established international network and strong global capabilities, the business continues to expand its Australian operations and is investing in local talent.

The environment is collaborative, supportive and professional, with a clear focus on delivering reliable, efficient and customer-focused logistics solutions underpinned by technology and strong operational capability.

About the Role

This is an opportunity to join a growing HR function at an exciting stage. Reporting to the Senior HR Specialist, you will coordinate end-to-end recruitment across multiple departments and states, help build strong talent pipelines, and play a hands‑on role in hiring the people who will drive the business’s next phase of growth.

Key Responsibilities

• Recruitment coordination: Post job ads, screen applications, schedule interviews and manage candidate communication from first contact through to offer.
• Stakeholder and agency partnership: Work closely with hiring managers and external recruitment agencies to keep hiring processes on track.
• Candidate experience: Make sure every applicant has a professional, timely and positive experience, and support a smooth handover into onboarding for new starters.
• Pipeline and reporting: Keep the applicant tracking system accurate and up to date, and prepare regular hiring reports for the Senior HR Specialist.
• Process improvement: Identify ways to streamline recruitment workflows and improve efficiency as the business scales.
• HR projects: Support broader HR and talent acquisition initiatives as required.

About You

Previous recruitment experience, agency or in-house. Exposure to logistics, supply chain or other fast-paced operational environments is highly regarded.

Strong coordination and organisational skills, with the ability to manage multiple vacancies and priorities at once.

Excellent communication and interpersonal skills, and confidence engaging with candidates and stakeholders at all levels.

High attention to detail and accuracy in record keeping.

A curious, proactive mindset, sound judgement and a genuine interest in improving how things are done.

Familiarity with applicant tracking systems is an advantage.