HR Coordinator

TalentLink; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Job summary

TalentLink is seeking an HR Coordinator to support the HR Manager and team with recruitment, onboarding and administration across the employee lifecycle.

You will coordinate end-to-end recruitment, manage documentation, maintain records in the HRIS and help implement HR policies and processes. A people-focused, detail-oriented approach is essential in a fast-paced environment.

Qualifications

• 2–3 years' experience in an HR support or coordination role.
• A qualification in Human Resources or a related field, or currently studying.
• Understanding of Fair Work, NES and industrial relations requirements.
• Experience using HRIS platforms and Microsoft Office.
• Strong written and verbal communication skills.
• Excellent time management, organisation and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate end-to-end recruitment, including job advertising, candidate sourcing, screening and reference checks.
• Coordinate onboarding documentation, inductions and internal onboarding requirements.
• Maintain accurate employee records within the HRIS and support payroll preparation.
• Support development, implementation and continuous improvement of HR policies and processes.
• Coordinate training, professional development and employee engagement initiatives.
• Assist with employee surveys, feedback and reporting.

Skills

HR coordination

Communication skills

Time management

Discretion & confidentiality

Multitasking

Education

HR qualification or related study

Tools

HRIS systems

Microsoft Office (Word, Excel, PowerPoint)

Job description

Are you passionate about people and ready to take the next step in your HR career?
We have the role for you!

About the Role

Working closely with the HR Manager and wider team, you’ll provide essential coordination and operational support across key HR activities.

Recruitment & Talent Acquisition

• Coordinate end-to-end recruitment, including job advertising, candidate sourcing, screening, reference checks and pre-employment checks.
• Liaise with recruitment agencies and proactively engage potential candidates.
• Coordinate interviews, manage applications and maintain accurate recruitment records.
• Ensure candidates receive timely, professional and personable communication throughout the recruitment process.

Onboarding & Employee Lifecycle

• Prepare employment contracts and onboarding documentation.
• Coordinate new starter inductions, orientations and internal onboarding requirements.
• Monitor probation periods and coordinate three-month check-ins.
• Prepare and process HR documentation relating to employment variations, performance, resignations and employee exits.

HR Administration & Compliance

• Maintain accurate employee records and information within the HRIS.
• Review and maintain position descriptions and support WGEA reporting requirements.
• Assist with employee leave records and ensure information is accurately maintained ahead of payroll processing.
• Support the development, implementation and continuous improvement of HR policies, procedures and processes.
• Work with the HR team to support compliance with relevant legislation, regulations and company policies.

People, Culture & Engagement

• Coordinate training, professional development and employee engagement initiatives.
• Assist with employee surveys, feedback and reporting.
• Support employer branding and talent attraction activities.
• Assist with online uniform ordering and provide reception coverage when required.

About You

You’re a people-focused HR professional who enjoys being hands-on, balancing competing priorities and delivering high-quality work. You’re comfortable handling confidential information and understand the importance of accuracy, discretion and professionalism.

To be successful, you’ll ideally have:

• 2-3 years' experience in an HR support or coordination role.
• A qualification in Human Resources or a related field, or be currently studying (highly regarded).
• An understanding of Fair Work, the National Employment Standards (NES) and industrial relations requirements.
• Experience using HRIS platforms and Microsoft Office, including Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent time management, organisation and attention to detail.
• The ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
• A proactive, flexible and positive approach, with a genuine passion for supporting people.
• The ability to handle sensitive employee information with confidentiality and professionalism.