Head Office Admin & Operations Coordinator

Aviassist Pty Ltd; Newcastle City Council; On-site; AUD 55,000 - 65,000; Full time

Job summary

Aviassist Pty Ltd in Mayfield East Newcastle is seeking a proactive Administration Support Officer to join the Head Office team. This permanent full-time role runs Monday to Friday, 9:00am to 5:00pm, in our office, with exposure across customer administration, training coordination, logistics and data management.

You will work closely with senior staff, maintain accurate records across multiple systems, assist with enrolments and venue logistics, and help keep daily operations running smoothly.

Qualifications

• Previous administration or office support experience.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work across multiple systems and processes.
• Reliable availability to work Monday to Friday in our Newcastle office.

Responsibilities

• Providing administrative support across Head Office operations.
• Assisting with data entry and maintaining records across multiple systems.
• Updating customer and student information.
• Assisting with student enrolments and training administration.
• Coordinating venue bookings and course logistics.
• Assisting with shipments of aircraft and products.
• Supporting day-to-day business operations.

Skills

Administration

Office support

Customer service

Organisational skills

Attention to detail

Communication

Multi-system use

Tools

Salesforce

Xero

Microsoft 365

Job description

Aviassist Pty Ltd in Mayfield East Newcastle is seeking a proactive Administration Support Officer to join the Head Office team. This permanent full-time role runs Monday to Friday, 9:00am to 5:00pm, in our office, with exposure across customer administration, training coordination, logistics and data management.

You will work closely with senior staff, maintain accurate records across multiple systems, assist with enrolments and venue logistics, and help keep daily operations running smoothly.