Growth-Oriented Executive Assistant & Office Manager

TQSolutions; Melbourne; On-site; AUD 25,000 - 45,000; Part time

Job summary

TQSolutions, a boutique people and leadership consultancy in Melbourne, is seeking an organised executive assistant/operations support to work with the two founders. The role will keep the business running day to day and quietly hold it together as the team grows.

You will manage calendars, prepare client materials, coordinate scheduling, handle invoicing and BAS readiness in Xero, and help improve systems. This is a hands-on role at a startup pace with room to grow.

Qualifications

• Experience supporting a founder or executive.
• Familiar with Xero and BAS preparation.
• Experience running a small office.
• Tech fluent; comfortable using AI in daily work.
• Organised and detail-oriented work ethic.

Responsibilities

• Manage founders’ calendars and keep their weeks running smoothly.
• Prepare client materials, assessment packs, debriefs and proposals from templates.
• Research and coordinate client scheduling.
• Run the office both physically and virtually; maintain a welcoming environment.
• Improve systems and identify more efficient processes.
• Build relationships with clients’ admins and act as the face of the business.
• Plan team events and client catch-ups; maintain team cohesion.
• Handle occasional personal errands with discretion.
• Raise/send client invoices and follow up on payments.
• Process supplier bills and keep expenses/receipts in order.
• Reconcile accounts in Xero and keep ledgers tidy.
• Prepare documents for BAS and respond to accountant queries.
• Keep payroll and superannuation records accurate.

Skills

Calendar management

Bookkeeping

Xero

Office administration

AI tools

Tools

Xero

Spreadsheets

Job description

TQSolutions, a boutique people and leadership consultancy in Melbourne, is seeking an organised executive assistant/operations support to work with the two founders. The role will keep the business running day to day and quietly hold it together as the team grows.

You will manage calendars, prepare client materials, coordinate scheduling, handle invoicing and BAS readiness in Xero, and help improve systems. This is a hands-on role at a startup pace with room to grow.