Grants & Research Programs Coordinator - Hybrid, Part-Time

Heart Foundation; Melbourne; Hybrid; AUD 65,000 - 79,000; Part time

Benefits offered by this job

Salary packaging up to $15,900

Entertainment Card

Flexible hybrid working (2 days in CBD

Wellbeing programs

Additional leave during Christmas

Job summary

The Heart Foundation is seeking a Research Program Support Officer to join our Research team in Melbourne. This role supports the delivery of our national grants program, covering grants administration, stakeholder engagement, and impact reporting from application through to outcomes reporting.

Working in a collaborative, purpose-driven environment, you will manage grant lifecycle activities, coordinate communications with researchers and reviewers, and help produce reports and impact summaries

Qualifications

• Experience in grants administration, program coordination, research support, evaluation or a similar role.
• Tertiary qualifications in Public Health, Health Sciences, Research, Evaluation, Program Management or a related discipline.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Experience working with internal and external stakeholders and providing high‑quality support.
• Strong written and verbal communication skills.
• The ability to work independently while contributing positively to a team environment.
• A positive, "can do" attitude and willingness to take ownership of tasks.
• High emotional intelligence and the ability to build productive working relationships.
• Confidence using databases, online systems and the Microsoft Office suite.

Responsibilities

• Supporting the administration of research funding programs across the full grant lifecycle, including applications, peer review processes, grant awarding, payments and grant variations.
• Coordinating communications and providing support to applicants, reviewers and funded researchers.
• Following up on invoices, acquittals and other grant administration requirements.
• Maintaining grant records, documentation and processes within research management systems.
• Reviewing and approving annual progress and impact reports submitted by funded researchers.
• Supporting monitoring, evaluation and reporting activities across the research portfolio.
• Assisting with the preparation of reports, presentations and impact summaries for internal and external stakeholders.
• Coordinating the recruitment, onboarding and engagement of consumer reviewers.
• Supporting strategic research initiatives, workshops, surveys and stakeholder engagement activities.
• Building and maintaining positive relationships with a diverse range of internal and external stakeholders.
• Contributing to reporting across a portfolio of more than 200 active grants.

Job description

The Heart Foundation is seeking a Research Program Support Officer to join our Research team in Melbourne. This role supports the delivery of our national grants program, covering grants administration, stakeholder engagement, and impact reporting from application through to outcomes reporting.

Working in a collaborative, purpose-driven environment, you will manage grant lifecycle activities, coordinate communications with researchers and reviewers, and help produce reports and impact summaries