Governance Manager & Board Secretary

PRONIA

Melbourne

On-site

AUD 80,000 - 100,000

Full time

14 days+

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Benefits offered by this job

Award pay rate

Salary packaging

Access to Employee Assistance Program (EAP)

Job summary

A community welfare organization in Melbourne seeks a Governance Manager & Board Secretary to oversee legal documentation and ensure compliance with governance policies. The ideal candidate will have significant governance and legal experience, ideally in the not-for-profit sector, and will manage Board meeting processes. This full-time role offers an energetic team environment and competitive pay based on industry standards.

Qualifications

5+ years of experience in a legal, company secretarial, or governance role.
Experience within a not-for-profit and/or Aged Care/Health environment.
Strong knowledge of governance principles and Board regulatory obligations.

Responsibilities

Maintain and update governance documents and compliance policies.
Coordinate preparation and distribution of Board meeting documents.
Record minutes and track action items from meetings.

Skills

Legal compliance

Governance policies

Documentation management

Stakeholder engagement

Education

Degree in business, law, governance, or a similar discipline

Tools

Microsoft Office Suite

BoardPro

Diligent

Convene

Job description

PRONIA is an Australian Greek Welfare Society (t/a PRONIA). Since 1972, PRONIA has built a reputation as an innovative and progressive organisation that serves the Greek-speaking community and contributes to the wider multicultural sector through advocacy and collaborative partnerships. PRONIA’s programs focus on direct service delivery, including counselling, information provision, crisis intervention, community education, and the delivery of specialist services in aged care, disabilities, family and children’s programs. All services are delivered in a linguistically and culturally appropriate manner with a commitment to enhance individuals’ capacity and build community capital.

What you will be doing

Reporting to the Chief Operating Officer (COO), the Governance Manager & Board Secretary plays a vital role within the organisation, ensuring the effective management of legal and contractual documentation, good governance around policies, including procurement, and the effective functioning of the Board and its Committees. Working closely with the CEO, COO, Board Chair, Company Secretary, and Committee Chairs, the role will maintain all governance documentation, manage the Board and Committee meeting cycles, and coordinate the timely preparation and distribution of high-quality Board papers, agendas, minutes, and action item registers.

Responsibilities

Maintain and update Board and Committee Charters and governance documents in line with legislative and organisational requirements.
Ensure Board compliance with governance policies, the Constitution, and regulatory obligations (e.g. ACNC, Aged Care Quality Standards).
Coordinate preparation and distribution of high-quality agendas, papers, minutes, and action registers for Board and Committee meetings.
Record accurate, succinct minutes and ensure timely circulation and approval.
Track and follow up on action items arising from meetings.
Manage company secretarial compliance, including preparation and lodgement of statutory filings (ASIC, ACNC, etc.).
Maintain accurate records of Board and Committee membership, terms, and declarations of interest.
Support the Board Chair, Committee Chairs, CEO, and COO on governance-related matters.
Liaise with internal and external stakeholders to ensure efficient flow of governance information.
Maintain a centralised filing system for signed contracts, compliance documents, and statutory registers.
Lead continuous improvement of governance, Board, and Committee processes across the organisation.
Manage organisation-wide General Meetings, including the Annual General Meeting, in line with legal and Constitutional requirements.

Role Requirements

A degree in business, law, governance, risk, or a similar discipline
Proficiency in Microsoft Office Suite, and experience with Board portals or document management systems (e.g., BoardPro, Diligent, Convene) would be well regarded.
A minimum of 5 years’ experience in a legal, company secretarial or governance role, preferably in a not-for-profit environment.
Experience within a NFP and/or Aged Care/Health environment
In-depth knowledge of statutory and regulatory corporate compliance requirements, preferably in the not-for-profit sector
Strong knowledge of governance principles, Board/Committee protocols, and Board regulatory obligations in Australia.
Working knowledge of company secretarial regulations in Australia, including ACNC and ASIC requirements.

Mandatory Requirements

Driving License
Undergo Criminal History Record Check at the required intervals
Not subject to any Employee Screening or Banning Orders under relevant state or federal legislation (e.g., Worker Screening Act 2020 (Vic)).

What we offer

Energetic and supportive team environment.
Award pay rate according to the Social, Community, Home Care & Disability Industry Award 2010, Social and community services employee
Salary packaging (benefit from free tax earnings up to an annual cap amount of $18,550).
Access to EAP.

How to apply

If you are interested in applying for this role, please submit your resume and a cover letter via our careers page: https://jobs.employmenthero.com/jobs/organisations/61c77df3-7562-423c-a7ff-eb07b0503de7

For further information regarding this role, please contact Georgina Meyne from the People and Culture team at hr@pronia.com.au

Position Description

https://drive.google.com/file/d/1LhdPFmY8gzHV8u6ezMeiHxAKRv_Tl_rr/view?usp=sharing

PRONIA is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment.

Seniority level