Board Coordinator

Logical Staffing Solutions; City of Melbourne; Hybrid; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Logical Staffing Solutions – Melbourne VIC is seeking an experienced Board Coordinator to provide governance, project coordination and secretariat support to the Board and Committees. The role reports to the Board Chair and National President, working with the Company Secretary, Directors and senior stakeholders in a high-visibility environment.

This is more than admin; you will coordinate governance activities, support member engagement and drive strategic projects sponsored by the Board, while

Qualifications

• Experience providing governance, board or executive support.
• Ability to coordinate multiple governance work streams and documents.
• Proven project planning and scheduling capabilities.

Responsibilities

• Provide high-level governance, secretariat and board support to the Board and committees.
• Coordinate calendars, meetings, agendas and papers with accurate minutes.
• Assist on onboarding, induction and governance processes for directors.
• Support annual reports, AGM, elections and governance events.
• Maintain governance registers, dashboards and action tracking.
• Foster strong relationships with directors, executives and members.
• Identify opportunities to streamline governance systems and workflows.

Skills

Governance support

Executive support

Project management

Time management

Communication

Stakeholder management

Discretion

Education

Tertiary qualification in governance / business administration / company secretarial practice

Tools

Microsoft Office

Job description

Logical Staffing Solutions – Melbourne VIC

This position is a high-level Board governance and coordination role with a respected national peak body.

Our client is a well-established national professional membership and peak body, representing more than 18,000 members across Australia. The organisation plays an important role in professional standards, education, advocacy, member services and engagement, with a strong focus on supporting its profession and contributing to matters of national significance.

An opportunity is now available for an experienced and highly organised Board Coordinator to provide high-level governance, project coordination and secretariat support to the Board, its Committees and Branch Management Committees.

The Role

Reporting to the Board Chairperson and National President, the Board Coordinator will work closely with the Company Secretary, Board Directors, Branch Presidents, CEO, Executive Team and other key stakeholders.

This is a diverse and highly visible position requiring exceptional organisation, discretion and attention to detail. You will coordinate Board and Committee governance activities while supporting member engagement initiatives and strategic projects sponsored by the Board.

Importantly, this is more than a traditional administrative position. You will be a key point of coordination between the Board, National President, Branch Management Committees, members and the broader organisation.

Key Responsibilities

• Providing high-level administrative, secretariat and governance support to the Board, Company Secretary and Board sub-committees.
• Coordinating annual Board and Committee calendars, meeting schedules, work plans and governance deadlines.
• Coordinating the preparation and distribution of Board and Committee papers, agendas, reports and supporting documentation.
• Attending Board and Committee meetings, preparing accurate minutes, recording decisions and actions, and proactively following up outstanding items.
• Supporting the appointment, onboarding and induction of Board Directors and Independent Committee Members.
• Coordinating governance activities including the Annual Report, Annual General Meeting, elections, Board appointments and other governance processes and events.
• Maintaining Branch Management Committee membership registers and supporting Branch meetings, appointments and governance requirements.
• Coordinating regular meetings and communication between the National President and Branch Presidents.
• Managing invitations, public events, briefings and logistical requirements involving the National President and other Directors.Providing administrative and project support to Board-sponsored programs, working groups and strategic initiatives.
• Maintaining key governance information, including Board dashboards, risk registers and associated records.
• Identifying opportunities to improve and streamline governance systems, processes and workflows.
• Providing professional support and guidance to members engaging with the Board and its governance structures.

About You

• You will be an accomplished governance, Board or executive support professional who is confident working with senior stakeholders and managing multiple priorities within a deadline-driven environment.
• Previous experience in Board support, governance coordination, executive support or a similar senior administrative position.
• Exceptional attention to detail and highly developed planning, project management, organisational and time-management skills.
• The ability to manage competing priorities, work flexibly and deliver against critical deadlines.
• Highly developed written and verbal communication skills.
• Experience preparing professional Board and Committee documentation, including agendas, papers, calendars, minutes and action registers.
• Sound judgement and the ability to manage confidential and sensitive information with discretion.
• A proactive approach and demonstrated ability to improve systems, processes and workflows.
• Strong interpersonal skills and the ability to build effective working relationships with Board Directors, executives, members and other senior stakeholders.
• Advanced proficiency across Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• A relevant tertiary qualification and/or training in governance, business administration or company secretarial practice will be highly regarded.
• Previous experience within a professional association, membership organisation or peak body would also be advantageous.

The Opportunity

This is an excellent opportunity to work at the heart of a respected national organisation and play an important role in supporting its governance and strategic activities.

You will work closely with the National President, Board Directors and senior executives, gaining exposure to a broad range of governance, member engagement and organisational initiatives.

The position offers hybrid working arrangements, combining office-based work in Melbourne with the flexibility to work from home.

If you are an experienced Board or governance professional who combines exceptional organisation with sound judgement, professionalism and strong stakeholder management skills, we would welcome your application.

Note: This is a newly created position which is for an initial period of three months.

If you require further information not mentioned above, please contact Caroline Taylor at Logical Executive Solutions on (03) 8620 2***.