Governance Administrator & Business Systems Coordinator

Work Initiatives; Gold Coast City; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Permanent position with hybrid work

Professional development and career机会

14 weeks parental leave for primaryCar

Fitness Passport

Employee assistance

Discounted health insurance

Volunteer day and employee share plan

Job summary

Veolia on the Gold Coast Desalination Plant in Tugun seeks a Governance Administrator & Business Systems Coordinator. This permanent, hybrid role supports senior governance meetings, business systems, document control and quality processes to ensure decisions are recorded and information is well managed.

You will work with operational leaders and stakeholders while enjoying a stable role, hybrid work, and opportunities for professional development within a global environmental services company.

Qualifications

• Experience in preparing detailed and accurate meeting minutes.
• Strong written communication and organisational skills.
• Experience with document control or business management systems.
• Ability to manage competing priorities and work independently.

Responsibilities

• Coordinate senior governance meetings and prepare accurate minutes.
• Prepare meeting papers, monthly reports and approval documents.
• Maintain governance records and track decisions and actions.
• Maintain and continually improve the Business Management System.
• Coordinate document reviews and manage controlled records.
• Support internal, client and external audits.
• Maintain engineering documents, drawings and site registers.
• Provide general administrative support to the operations team.

Skills

Meeting minutes

Governance support

Documentation control

Business systems

Stakeholder coordination

Tools

Document management system

Job description

Governance Administrator & Business Systems Coordinator

Veolia is seeking a highly organised Governance and Business Systems Coordinator to join the team at the Gold Coast Desalination Plant in Tugun 4224.

This is a varied and influential administration role supporting senior governance meetings, business systems, document control and quality processes. You will help ensure decisions are clearly recorded, information is well managed and the site's Business Management System continues to improve.

You will work closely with operational leaders and stakeholders while enjoying the security of a permanent role and hybrid working arrangements.

What's on offer

Permanent employment with hybrid working arrangements

A role supporting critical water infrastructure

Professional development and career opportunities

14 weeks paid parental leave for primary carers and four weeks for secondary carers

Fitness Passport, employee assistance and discounted health insurance

One paid volunteer day each year and access to the employee share plan

What you'll do

Coordinate senior governance meetings and prepare accurate minutes

Prepare meeting papers, monthly reports and approval documents

Maintain governance records and track decisions and actions

Maintain and continually improve the Business Management System

Coordinate document reviews and manage controlled records

Support internal, client and external audits

Maintain engineering documents, drawings and site registers

Provide general administrative support to the operations team

What you'll bring

Strong experience preparing detailed and accurate meeting minutes

Excellent written communication and organisational skills

Experience with document control or business management systems

The ability to manage competing priorities and work independently

A career with Veolia

Veolia is a global environmental services business delivering essential water, waste and energy services across Australia and New Zealand.

At the Gold Coast Desalination Plant, your work will support water security for Queensland communities. You will join a collaborative team and have access to professional development and career opportunities across Veolia.

Veolia is committed to providing a fair, respectful and inclusive workplace. We welcome applications from people of all backgrounds, cultures, genders, ages and abilities.

Veolia conducts recruitment in a fair, ethical and transparent manner based solely on merit. Anyone with direct or indirect personal or professional ties to Veolia or a third party connected with Veolia’s business must disclose this information.