Governance Administrator & Business Systems Coordinator

Veolia; Gold Coast City; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave

Fitness Passport

Employee assistance program

Discounted health insurance

Volunteer day

Employee share plan

Hybrid working

Job summary

Veolia seeks a highly organised Governance Administrator & Business Systems Coordinator for the Gold Coast Desalination Plant in Tugun, Queensland. The role supports senior governance meetings, document control and the site’s Business Management System, with a focus on improving information management and governance outcomes.

You will work closely with operational leaders in a permanent, hybrid role, delivering critical administrative support across governance, system improvements and

Qualifications

• Proven ability to prepare detailed and accurate meeting minutes.
• Excellent written communication and organisational skills.
• Experience with document control or business management systems.

Responsibilities

• Coordinate senior governance meetings and prepare accurate minutes.
• Prepare meeting papers, monthly reports and approval documents.
• Maintain governance records and track decisions and actions.
• Maintain and continually improve the Business Management System.
• Coordinate document reviews and manage controlled records.
• Support internal, client and external audits.
• Maintain engineering documents, drawings and site registers.
• Provide general administrative support to the operations team.

Skills

Minutes prep

Organisational skills

Communication skills

Independent working

Tools

Document management

Job description

Governance Administrator & Business Systems Coordinator

Veolia is seeking a highly organised Governance and Business Systems Coordinator to join the team at the Gold Coast Desalination Plant in Tugun 4224.

This is a varied and influential administration role supporting senior governance meetings, business systems, document control and quality processes. You will help ensure decisions are clearly recorded, information is well managed and the site’s Business Management System continues to improve.

You will work closely with operational leaders and stakeholders while enjoying the security of a permanent role and hybrid working arrangements.

What’s on offer

• Permanent employment with hybrid working arrangements
• A role supporting critical water infrastructure
• Professional development and career opportunities
• 14 weeks paid parental leave for primary carers and four weeks for secondary carers
• Fitness Passport, employee assistance and discounted health insurance
• One paid volunteer day each year and access to the employee share plan

What you’ll do

• Coordinate senior governance meetings and prepare accurate minutes
• Prepare meeting papers, monthly reports and approval documents
• Maintain governance records and track decisions and actions
• Maintain and continually improve the Business Management System
• Coordinate document reviews and manage controlled records
• Support internal, client and external audits
• Maintain engineering documents, drawings and site registers
• Provide general administrative support to the operations team

What you’ll bring

• Strong experience preparing detailed and accurate meeting minutes
• Excellent written communication and organisational skills
• Experience with document control or business management systems
• The ability to manage competing priorities and work independently

A career with Veolia

Veolia is a global environmental services business delivering essential water, waste and energy services across Australia and New Zealand.

At the Gold Coast Desalination Plant, your work will support water security for Queensland communities. You will join a collaborative team and have access to professional development and career opportunities across Veolia.

Veolia is committed to providing a fair, respectful and inclusive workplace. We welcome applications from people of all backgrounds, cultures, genders, ages and abilities.

Veolia conducts recruitment in a fair, ethical and transparent manner based solely on merit. Anyone with direct or indirect personal or professional ties to Veolia or a third party connected with Veolia’s business must disclose this information.