Global Speaker & Event Lead (Hybrid/Remote)

Wave of Innovation; Sydney; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

6-month contract with potential for 2+

Path to permanent team role

Hybrid/remote event work

Job summary

Wave of Innovation is seeking a Speaker / Event Coordinator to manage speaker relations, on-site production, and vendor coordination for London and Sydney events. This 6-month contract role leads event-day operations from planning through execution, ensuring speakers are supported and the event runs on schedule.

You will handle speaker outreach, travel, accommodations, AV, decor, catering, registration, and VIP logistics, with potential for a permanent role based on performance.

Qualifications

• Experience coordinating speakers or talent for conferences or events.
• Experience with event registration and ticketing platforms.
• Some design sensibility for decor, staging and furniture layout input.
• Timely, clear communication with speakers, vendors and internal teams.
• Ability to work independently and manage competing priorities.
• Takes ownership of tasks and follows through to completion.
• Comfortable under pressure and able to make quick decisions on event day.
• Adaptable and calm when priorities shift at short notice.

Responsibilities

• Manage speaker outreach, confirmations, and contracts; collect bios, headshots, and session details.
• Coordinate speaker travel, accommodation, dietary needs, AV requirements, and lounge.
• Oversee speaker-facing production: slides, rehearsals, moderation, and timekeeping.
• Coordinate catering, VIP catering, dietary needs, and water stations.
• Coordinate decor, staging, banners, backdrops, signage, and floral elements.
• Coordinate furniture installation and provide design input where needed.
• Act as operations lead on event day with incident log and communications.
• Monitor weather, vendor check-ins, and lead hourly status meetings.
• Coordinate airport pickups, hotel logistics, welcome and gifts for speakers.
• Manage the green room, VIP lounge, run of show, and cue sheets.
• Coordinate AV and rehearsals, music cues, video playback, and lighting cues.
• Manage registration platform, QR check-in, and badge printing.
• Oversee VIP, staff, speaker, and sponsor registration and walk-in process.

Skills

Speaker coordination

Event registration

Design sensibility

Communication

Independent work

Prioritization

Tools

Registration platforms

Job description

Wave of Innovation is seeking a Speaker / Event Coordinator to manage speaker relations, on-site production, and vendor coordination for London and Sydney events. This 6-month contract role leads event-day operations from planning through execution, ensuring speakers are supported and the event runs on schedule.

You will handle speaker outreach, travel, accommodations, AV, decor, catering, registration, and VIP logistics, with potential for a permanent role based on performance.