Global Events Coordinator – Hybrid & In-Person

Responsible Investment Association Australasia Ltd; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Responsible Investment Association Australasia (RIAA) invites an experienced events professional to shape and deliver a dynamic program across Australia and New Zealand. You will lead project management and logistics for our conferences and broader events, ensuring smooth, professional experiences for attendees, partners and speakers.

You will coordinate venues, online platforms and hybrid formats, manage timelines and budgets, and champion strong supplier relationships.

Qualifications

• Proven track record coordinating conferences and events.
• Strong project management with ability to handle concurrent timelines and stakeholders.
• Attention to detail, proactive risk identification and delivery.
• Experience with event registration, CRM, Office tools and virtual platforms.
• Ability to communicate clearly and work collaboratively with external partners.

Responsibilities

• Project manage the operational delivery of RIAA's annual conferences in Australia and New Zealand, plus webinars and member events.
• Maintain event plans, timelines, milestones, dependencies and deadlines with regular updates.
• Coordinate venues, catering, AV, suppliers, registration, signage and materials.
• Set up and coordinate online and hybrid events, including platforms and engagement tools.
• Provide teams with templates, checklists and logistics information.
• Oversee speaker administration, including bios, photos, dietary requirements and calendars.
• Handle post-event tasks: attendance records, recordings, assets, and website updates.
• Maintain central events calendar and accurate event records across systems.
• Create campaign templates and communications for event registration using GlueUp.
• Foster relationships with venues, producers, and other suppliers.

Skills

Event coordination

Project management

Logistics planning

Hybrid events

Stakeholder management

Tools

GlueUp

CRM

Office Suite

Email campaigns

Virtual meeting platforms

Job description

Responsible Investment Association Australasia (RIAA) invites an experienced events professional to shape and deliver a dynamic program across Australia and New Zealand. You will lead project management and logistics for our conferences and broader events, ensuring smooth, professional experiences for attendees, partners and speakers.

You will coordinate venues, online platforms and hybrid formats, manage timelines and budgets, and champion strong supplier relationships.