Global Chief of Staff & Executive Assistant to CEO

Employee Matters; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

Employee Matters in Sydney is seeking an Executive Assistant / Chief of Staff to be the strategic and operational right hand to the Global CEO, supporting a rapidly scaling, global fintech platform across Australia, the US, and SE Asia.

This role goes beyond admin gatekeeping: you'll drive accountability, oversee monthly Board reporting cycles, manage multi-time-zone diary and travel, and coordinate cross-functional execution to accelerate growth and governance.

Qualifications

• 5+ years supporting C-level executives in fast-paced corporate environments (Fintech, tech, private equity or banking preferred).
• Experience drafting, compiling, and managing Board and Executive Committee packs with meticulous attention to detail.
• Excellent MS Word, PowerPoint and document production skills for executive-grade outputs.

Responsibilities

• End-to-End Board Reporting: consolidate, draft, format and deliver board papers monthly/quarterly.
• Deadline Management: set up tracking to collect inputs and finalize board packs on time.
• Minutes & Action Tracking: attend meetings, write concise minutes, drive post-meeting actions.
• Diary & Travel: manage complex diary across time zones and coordinate international travel.
• Executive Office: prepare governance documents and investor communications.

Skills

Board reporting

Executive support

Diary management

Document production

Project management tools

Tools

Asana

Monday.com

Trello

MS Word

PowerPoint

Job description

Employee Matters in Sydney is seeking an Executive Assistant / Chief of Staff to be the strategic and operational right hand to the Global CEO, supporting a rapidly scaling, global fintech platform across Australia, the US, and SE Asia.

This role goes beyond admin gatekeeping: you'll drive accountability, oversee monthly Board reporting cycles, manage multi-time-zone diary and travel, and coordinate cross-functional execution to accelerate growth and governance.