Gladstone Project Coordination Specialist

Zinfra; Gladstone Regional; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

21:7 roster

20% uplift

Job summary

Zinfra in Gladstone, QLD, is seeking a Project Support Officer to join the Project Delivery team. The role provides administrative, procurement and coordination support to Project Managers and site teams to keep projects running smoothly.

You will coordinate travel, meetings and documentation, while helping manage procurement, invoicing and SAP administration. The position is based at our Gladstone Office with a 21:7 roster and a 24-month fixed term contract.

Qualifications

• Previous experience in a Project Support, Project Administration or similar coordination role.
• Experience using SAP and Microsoft Office.
• Strong organisational and planning skills.
• A collaborative approach and willingness to support others.
• Great attention to detail and a proactive mindset.
• The ability to manage changing priorities while remaining calm and organised.
• Confidence working both independently and as part of a supportive team.

Responsibilities

• Coordinating project administration and day-to-day team support.
• Organising travel, deliveries, site amenities and office resources.
• Preparing meeting agendas, taking minutes and following up actions.
• Maintaining project documentation, compliance records and registers.
• Assisting with procurement, invoicing and SAP administration.
• Supporting project reporting and document management.
• Coordinating communications across project teams and stakeholders.
• Helping maintain organised project records and systems.
• Working closely with subcontractors and internal teams to ensure information flows smoothly.
• Providing thoughtful support that helps projects stay organised and compliant.

Skills

Project coordination

Documentation

Communication

Teamwork

Attention to detail

Tools

SAP

Microsoft Office

Job description

Zinfra in Gladstone, QLD, is seeking a Project Support Officer to join the Project Delivery team. The role provides administrative, procurement and coordination support to Project Managers and site teams to keep projects running smoothly.

You will coordinate travel, meetings and documentation, while helping manage procurement, invoicing and SAP administration. The position is based at our Gladstone Office with a 21:7 roster and a 24-month fixed term contract.