Project and IMS Administrator

I&C Instrumentation & Electrical; Gladstone Regional; On-site; AUD 65,000 - 75,000; Full time

Job summary

I&C Instrumentation & Electrical Pty Ltd in Boyne Island, near Gladstone, Queensland, is seeking a proactive Project and IMS Support Administrator for a 12-month fixed-term contract to cover parental leave. The role supports the Integrated Management System and project team, ensuring documentation, compliance processes, and reporting run smoothly across our operations.

You will manage IMS registers, assist with audits, onboarding and training compliance for staff and subcontractors, and help

Qualifications

• Proven experience in project administration or document control.
• High attention to detail and strong organisational skills.
• Ability to manage and prioritise competing priorities.
• Strong written and verbal communication skills.
• Ability to work autonomously and collaboratively across teams.

Responsibilities

• Support project managers and supervisors with administrative duties, documentation and reporting.
• Preparing and compiling relevant project documents.
• Assist in preparing tender submissions, quotes and project correspondence
• Maintain and monitor IMS registers and training records
• Conduct internal audits and support continuous improvement initiatives
• Prepare and submit client documentation such as QA packages, KPI reports and Transmittals
• Assist in onboarding, inductions, and maintaining training compliance for staff and subcontractors.

Skills

Project administration

Document control

Attention to detail

Organisational skills

Prioritisation

Written communication

Verbal communication

Autonomous work

Cross-team collaboration

Job description

I&C Instrumentation & Electrical – Gladstone QLD

Project and IMS Support Administrator - 12 Month Fixed-Term Contract

I&C Instrumentation & Electrical Pty Ltd over the past thirty four years of business has developed a reputation as a reliable and professional organisation. We take pride in providing high quality services for our clients’ and are now established on most Industrial Sites in Gladstone, Queensland.

I&C Instrumentation & Electrical Pty Ltd is seeking a proactive and detail orientated Project and IMS Support Administrator to join our team in Boyne Island on a 12 month fixed term contract. This role will support both our Integrated Management System and project team, helping ensure our systems, documentation, and compliance processes run smoothly across all business areas.

Key Responsibilities:

• Support project managers and supervisors with administrative duties, documentation and reporting.
• Preparing and compiling relevant project documents.
• Assist in preparing tender submissions, quotes and project correspondence
• Maintain and monitor IMS registers and training records
• Conduct internal audits and support continuous improvement initiatives
• Prepare and submit client documentation such as QA packages, KPI reports and Transmittals
• Assist in onboarding, inductions, and maintaining training compliance for staff and subcontractors.

About you:

• Proven experience in project administration or document control
• High attention to detail and strong organisational skills.
• Ability to manage and prioritise competing priorities
• Strong written and verbal communication skills.
• Ability to work autonomously and collaboratively across teams

This position is offered as a 12 month fixed term contract to cover a period of parental leave.