GHA Projects Administration Assistant

Gippsland Health Alliance; Traralgon; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Salary packaging

Meals/Entertainment benefit

Professional development

Staff wellbeing centre

Gym discounts

Social club activities

Job summary

Gippsland Health Alliance, based at Latrobe Regional Health, is seeking a Projects Administration Assistant to support ICT and digital health initiatives. In this full-time fixed-term role, you will provide governance and document management, coordinate committees, and liaise with executives and clinicians to drive project delivery.

You will work within a supportive team, contributing to continuous improvement and accurate information management across Gippsland health services.

Qualifications

• Experienced administration professional with strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Proficient in MS Office applications, particularly Word, PowerPoint, Teams, SharePoint and Excel.
• Demonstrated experience supporting meetings and committees, including agenda preparation, minute taking, action tracking, and document management.
• Excellent written and verbal communication skills for professional reports, correspondence, presentations and project documentation.
• Strong stakeholder engagement skills with executives, clinicians, technical staff and external partners.

Responsibilities

• Provide comprehensive administrative support across multiple ICT and digital health projects, ensuring activities are coordinated efficiently.
• Coordinate governance and committee activities, including agendas, papers, minutes and action tracking.
• Assist in preparation, formatting and maintenance of project documents, reports and presentations.
• Maintain project support systems, registers, filing systems, SharePoint sites and records management.
• Liaise with executives, project teams, clinicians, technical staff and external stakeholders to support delivery objectives.
• Contribute to continuous improvement of project administration processes and outcomes.

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

SharePoint

Microsoft Excel

Job description

Are you seeking a rewarding and diverse Projects Administration Assistant role in a leading regional hospital? Join the Gippsland Health Alliance team at Latrobe Regional Health, where we value our employees by providing a safe and supportive workplace culture that enables you to thrive.

Latrobe Regional Health is looking for Projects Administration Assistant to join our growing team on a full time (1.0EFT) Fixed term basis unitl November 2027.

We are seeking a highly organised and proactive GHA Projects Administration Officer to support the delivery of multiple ICT and digital health initiatives across the Gippsland Health Alliance (GHA). Reporting to the GHA Program Manager, you will provide high-level administrative and governance support to project teams, committees, and key stakeholders. This role is critical to ensuring projects operate efficiently through the coordination of meetings, documentation, reporting, stakeholder engagement, and project administration activities that contribute to successful project outcomes across Gippsland's health services.

Working Together | We will respond to challenges together to create a safe, quality health service

The role of the Projects Administration Assistant is to:

• Provide comprehensive administrative support across multiple ICT and digital health projects, ensuring project activities are coordinated efficiently and effectively.
• Coordinate governance and committee activities, including preparing agendas, distributing meeting papers, taking minutes, tracking actions, and supporting follow-up activities.
• Assist in the preparation, formatting, and maintenance of project documentation, reports, presentations, correspondence, and project records to a professional standard.
• Maintain project support systems, registers, filing systems, SharePoint sites, and administrative processes to ensure accurate records and effective information management.
• Liaise with executives, project teams, clinicians, technical staff, and external stakeholders to facilitate communication, engagement activities, and project delivery objectives.
• Contribute to continuous improvement initiatives, project administration processes, team activities, and achievement of organisational performance targets.

About you

• Experienced administration professional with strong organisational skills and a proven ability to manage multiple priorities in a fast-paced environment.
• Highly proficient in Microsoft Office applications, particularly Word, PowerPoint, Teams, SharePoint, and Excel.
• Demonstrated experience supporting meetings and committees, including agenda preparation, minute taking, action tracking, and document management.
• Excellent written and verbal communication skills, with the ability to prepare professional reports, correspondence, presentations, and project documentation.
• Strong stakeholder engagement skills with the ability to work effectively with executives, clinicians, technical teams, and external partners.
• A collaborative and detail-oriented team player who is committed to continuous improvement, professionalism, and supporting the successful delivery of complex projects.

Latrobe Regional Health offers a range of benefits including:

• Salary packaging up to $9,000 per annum.
• Meals/Entertainment benefit up to $2,650 per annum.
• Encouragement for professional development and ongoing education.
• A range of social club activities, discounts and diverse workplace activities.
• Free access to our Staff Wellbeing Centre offering health education and wellbeing
• Access to discounted gym membership and fitness services through Fitness Passport Services.

Interested about this exciting opportunity, but want more information? We encourage you to contact Owen Gwynne, Program Manager- ICT Operations & Support email on ***********@lrh.com.au for a confidential discussion.

About us

Located in the picturesque region of Gippsland, Latrobe Regional Health (LRH) offers the perfect balance between career and lifestyle. Enjoy easy access to Melbourne, stunning beaches, majestic mountains, and serene lakes. With flexible working hours, you can make the most of what Gippsland has to offer.

LRH cares for a population of about 300,000 and is the regional provider of specialist services. Our catchment covers 42,000 square kilometres, from Phillip Island to Mallacoota in the far east of Victoria. LRH offers cardiac care, surgery, medical, renal, emergency care, aged care, women's and children's services, pharmacy, allied health and rehabilitation. Medical and radiation oncology are offered by the Gippsland Cancer Care Centre.

Now is an exciting time to join the LRH team, with the $223.5 million expansion completed in March 2024, offering improved maternity and paediatric facilities, larger intensive care unit, increased medical and surgical beds and additional operating theatres.

Diversity and inclusion

We embrace workforce diversity and actively encourage applications from across our community including Aboriginal and Torres Strait Islander people, people with linguistically diverse backgrounds, people of all genders and gender identities and people with disabilities. LRH's Aboriginal Hospital Liaison Officer is available to support Aboriginal and Torres Strait Islander descent applicants and can be contacted via email: ***************@lrh.com.au

Applications Close: 22nd September 2026

Before commencement, the successful applicant will

Provide evidence of an original and valid National Police Record Check, an employee Working with Children Check, and a current season influenza vaccine (if applicable to work area), unless a valid medical exemption applies.