Functions Coordinator-The Doonan

The Comiskey Group; Sunshine Coast Regional; On-site; AUD 39,000 - 50,000; Part time

Job summary

The Doonan by The Comiskey Group on the Sunshine Coast is seeking a hands-on Functions Coordinator to lead guest-focused events and coordinate on-the-day operations.

This casual role blends administration with live event delivery, requiring strong organisation, teamwork, and excellent service. Evening and weekend availability is required, with opportunities for additional shifts as host or floor staff.

Qualifications

• Experience in hospitality, functions or event operations is required.
• Ability to lead a team on the floor and manage multiple tasks.
• Strong organisational skills and attention to detail are essential.
• Excellent communication and customer service are expected.
• Ability to manage events in a busy hospitality environment.
• Positive attitude with pride in delivering exceptional service.
• Willingness to work evenings and weekends.

Responsibilities

• Coordinate setup, operation and pack-down of functions and events.
• Oversee functions on the day to ensure smooth service and guest experience.
• Brief, coordinate and supervise function staff.
• Organise staffing and rosters with Duty Managers.
• Liaise with kitchen, bar and management to meet event requirements.
• Prepare run sheets and communicate details to departments.
• Conduct site inspections with clients and maintain venue presentation.
• Manage event timelines and resolve on-the-day issues.
• Maintain clear communication with Head Office functions team.

Skills

Hospitality experience

Team leadership

Attention to detail

Customer service

Event operations

Communication

Flexibility

Job description

This is a hands-on hospitality role suited to someone who enjoys being on the floor, leading a team and delivering memorable events. The position is focused on the operational side of functions, from preparing event requirements through to coordinating the successful delivery of each event. Our Head Office functions team manages all sales, bookings and the majority of client communications, allowing you to concentrate on the day-to-day organisation and execution of events. The role includes approximately 8–12 hours of administration per week, plus additional hours managing functions on the day. This is a casual position, with opportunities for additional shifts working as a host or floor staff within the venue.

Key responsibilities

Coordinate the setup, operation and pack-down of functions and events.

Oversee functions on the day, ensuring smooth service and an exceptional guest experience.

Brief, coordinate and supervise function staff.

Work alongside Duty Managers to organise function staffing and rosters.

Liaise with kitchen, bar and management teams to ensure all event requirements are met.

Prepare function run sheets and communicate event details to the relevant departments.

Conduct site inspections with prospective and confirmed clients.

Ensure function spaces are presented to the highest standard.

Manage event timelines and resolve operational issues as they arise.

Maintain clear communication with the Head Office functions team.

About you

Has previous experience in hospitality, functions or event operations.

Enjoys being hands-on and leading a team.

Is highly organised with excellent attention to detail.

Has strong communication and customer service skills.

Can confidently manage events in a busy hospitality environment.

Has a positive attitude and takes pride in delivering exceptional service.

Is flexible and available to work evenings and weekends.

About us

The Doonan is one of the Sunshine Coast's most unique hospitality destinations, offering beautiful garden surroundings and exceptional spaces for weddings, corporate functions, celebrations and private events.

A fantastic working environment at one of the Sunshine Coast's most beautiful venues.

A flexible casual role combining administration and hands-on event coordination.

Additional hours available working as a venue host.

Support from an experienced management team and dedicated Head Office functions department.

The opportunity to take ownership of delivering a wide variety of events.