Full-Time Property Management Administrator

AgentSync; City of Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

AgentSync in Melbourne is seeking a highly organized Property Management Administrator to support leasing, onboarding, and daily admin tasks driven by Property Me workflows.

The role emphasizes checklists, reminders, and cross-team communication via Teams and Outlook, with remote flexibility and Melbourne business-hour coverage.

Qualifications

• Property Me experience is required.
• Familiar with Inspection Express, CoreLogic, Teams and Outlook.
• Strong administrative and time-management skills.
• Detail-oriented with ability to manage multiple deadlines.
• Ability to work independently with high accuracy.

Responsibilities

• Manage administrative tasks within Property Me, with reminders and follow-ups.
• Oversee new leasing checklists and new business checklists.
• Track upcoming tenant move-ins and send reminders to the team.
• Maintain the Property Me inbox, respond where appropriate, escalate items as needed.
• Keep digital files and logs organized across platforms.
• Support property managers to keep workflows on track and timely.

Skills

Property Me experience

Time-management

Organizational skills

Tools

Property Me

Inspection Express

CoreLogic

Microsoft Teams

Microsoft Outlook

Job description

Full-Time Property Management Administrator

Overview: We are seeking a highly organized and detail-oriented Property Management Administrator to support daily administrative tasks and ensure smooth operations across leasing, new business, and tenant onboarding workflows. The ideal candidate is experienced with Property Me and can confidently manage checklists, reminders, and communication to keep the property management process running efficiently.

• Schedule: 40hrs/week, Monday to Friday during Melbourne business hours
• Compensation: ₱ 24, 450 Basic Pay + ₱ 7,500 Non-Taxable Allowance
• Location: Remote

Responsibilities:

• Manage and complete administrative tasks within Property Me, ensuring that all workflows, reminders, and follow-ups are actioned on time.
• Oversee and maintain new leasing checklists and new business checklists.
• Track upcoming tenant move-ins and send timely reminders to the team to ensure all tasks and documentation are completed.
• Manage and maintain the Property Me inbox, including monitoring incoming emails, responding where appropriate, and flagging or escalating items that require attention.
• Maintain organized digital files, communication logs, and documentation across platforms.
• Support property managers by ensuring tasks are updated, nothing is missed, and workflows run smoothly.
• Communicate with the team through Teams and Outlook, providing updates and reminders as needed.
• Use Property Me, Inspection Express, CoreLogic to support daily property management operations.

Qualifications:

• Property Me experience is required
• Familiarity with Property Me, Inspection Express, CoreLogic, Microsoft Teams and Outlook
• Strong administrative, organizational, and time-management skills.
• Excellent attention to detail, especially when managing checklists and deadlines.
• Proactive and reliable - ensures tasks are followed through, asks questions early and keeps workflows on track.
• Able to work independently with minimal supervision while maintaining high accuracy.
• Comfortable managing multiple tasks and deadlines in a fast-paced environment

Tools & Platforms:

• Property Me (required), Inspection Express, CoreLogic, Microsoft Teams, Microsoft Outlook