Property Administrator

Employee First; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Employee First is seeking a Property Administrator in Sydney to provide high-level customer service and essential administrative support to the property management team. The role involves handling tenant communications, coordinating maintenance, and ensuring accurate records for compliance and operations.

The ideal candidate will be proficient in Excel and Word, understand WHS requirements, and be able to adapt to AI tools to automate repetitive tasks and improve efficiency.

Qualifications

• Strong organisational and time management skills.

Responsibilities

• Maintain professional, courteous customer service for all property stakeholders.
• Provide administrative support to the Group Property Manager and Operations Manager.
• Support WHS, emergency management and contractor compliance processes.
• Ensure accurate filing and record-keeping for tenants, contractors, property, accounts and incidents.
• Coordinate and administer property operations for compliance and tenant satisfaction.
• Support delivery of property projects, tenant fit-outs, capital works and maintenance programs.

Skills

Organisational skills

Time management

Written and verbal communication

Attention to detail

Data entry

Problem solving

Tools

Excel

Word

AI tools for admin

Yardi Property Management

Integrity Security software

Job description

Our client is a large Australian Property Business based in Sydney who are looking to hire a Property Administrator to join their team. The successful candidate will be expected to provide a high level of customer service, assist with day-to-day building operations, coordinate maintenance requests, liaise with contractors, support tenant communications and ensure administrative processes are managed efficiently and accurately.

Key responsibilities

Maintain a consistently professional, courteous and responsive customer service standard for all property stakeholders.

Provide reliable administrative support to the Group Property Manager and Operations Manager, including follow-up, record keeping, document coordination and stakeholder communication.

Support WHS, emergency management and contractor compliance processes by maintaining documents, registers, induction records and training coordination.

Ensure information is captured accurately and filed so that tenant, contractor, property, accounts and incident records remain easy to locate and audit.

Assist in the coordination and administration of property operations to ensure compliance, operational efficiency, and high tenant satisfaction.

Maintain accurate records and documentation to support compliance, financial, leasing, and operational requirements.

Support delivery of property projects, tenant fit-outs, capital works, and maintenance programs.

About you

Strong organisational and time management skills with the ability to manage competing priorities

Excellent written and verbal communication skills

High attention to detail and accuracy in record keeping and data entry

Competent in Excel and Word

Demonstrated proficiency in, or willingness to adopt, AI tools to automate repetitive administrative tasks and improve operational efficiency

Understanding of WHS Legislation and compliance requirements

Yardi Property Management Software package (or similar platform)

Integrity Security software

Managing difficult or demanding interactions with tenants and visitors in a professional and composed manner