Site Administrator

Design & Build Recruitment; Sydney; On-site; AUD 65,000 - 95,000; Full time

Job summary

Design & Build Recruitment is seeking a Site Administrator for a Western Sydney construction project. You will support the Project Manager and site team with administration and financial coordination, ensuring smooth daily operations on site and in the office.

The role suits an experienced Site Administrator, Project Administrator or someone with a finance/background in construction looking to broaden into project-based work.

Qualifications

• Experience in Site Administration, Project Administration or Accounts/Finance within construction.
• Strong understanding of construction administration and project processes.
• Experience processing invoices, purchase orders, supplier payments or subcontractor documentation.
• Excellent attention to detail and strong numerical/financial administration skills.
• Confident communication with subcontractors, suppliers and internal teams.
• Strong MS Office skills, especially Excel and Outlook.
• Experience with Aconex, Procore, Jobpac or similar systems is advantageous.
• Excellent organisation and time management; ability to manage multiple priorities.

Responsibilities

• Provide day-to-day administration support to the Project Manager and site team.
• Maintain project documentation, registers, filing systems and databases.
• Manage incoming and outgoing project correspondence.
• Assist with subcontractor and supplier administration.
• Process and coordinate invoices, purchase orders and payment documentation.
• Assist with accounts payable and invoice reconciliation.
• Check invoices against purchase orders, contracts and supporting documentation.
• Assist with subcontractor claims, variations and supporting documentation.
• Maintain cost and project administration records.
• Assist with tracking project expenditure and updating spreadsheets.
• Coordinate site inductions, onboarding and access requirements.
• Maintain site and project registers.
• Assist with meetings, minutes and follow-up actions.
• Liaise with subcontractors, suppliers and internal stakeholders.
• Support the Project Manager with general project administration as required.

Skills

Site administration

Project administration

Accounts/finance in construction

Attention to detail

Excel & Outlook

Communication with subcontractors

MS Office suite

Aconex familiarity

Procore familiarity

Time management

Tools

Aconex

Procore

Jobpac

Job description

Site Administrator – Construction

Western Sydney | Full-Time | Construction

The Opportunity:

An established construction company with a strong pipeline of projects across Western Sydney is looking for an experienced Site Administrator to join their project team.

This is a varied role suited to an experienced Site Administrator, Project Administrator or someone with a finance/accounts background within construction who is looking to move into a broader project-based position.

You’ll work closely with the Project Manager and site team, supporting the administration and financial coordination of the project and helping ensure everything runs smoothly day to day.

Key Responsibilities:

• Provide day-to-day administration support to the Project Manager and site team
• Maintain project documentation, registers, filing systems and databases
• Manage incoming and outgoing project correspondence
• Assist with subcontractor and supplier administration
• Process and coordinate invoices, purchase orders and payment documentation
• Assist with accounts payable and invoice reconciliation
• Check invoices against purchase orders, contracts and supporting documentation
• Assist with subcontractor claims, variations and supporting documentation
• Maintain accurate cost and project administration records
• Assist with tracking project expenditure and updating spreadsheets
• Coordinate site inductions, onboarding and access requirements
• Maintain site and project registers
• Assist with meetings, minutes and follow-up actions
• Liaise with subcontractors, suppliers and internal stakeholders
• Support the Project Manager with general project administration as required

About You:

We’re looking for someone who is highly organised, detail-oriented and comfortable working in a fast-paced construction environment.

You will ideally have:

• Previous experience in Site Administration, Project Administration or Accounts/Finance within construction
• Strong understanding of construction administration and project processes
• Experience processing invoices, purchase orders, supplier payments or subcontractor documentation
• Excellent attention to detail and strong numerical/financial administration skills
• Confident communication skills with the ability to liaise with subcontractors, suppliers and internal teams
• Strong Microsoft Office skills, particularly Excel and Outlook
• Experience with Aconex, Procore, Jobpac or similar construction/ERP systems would be advantageous
• Excellent organisation and time management skills
• The ability to manage multiple priorities and meet deadlines
• A proactive attitude and willingness to get involved across both administration and financial tasks

What's on Offer:

• Join an established construction business with a strong pipeline of work
• Work across exciting projects throughout Western Sydney
• Varied role combining project administration and financial administration
• Supportive and collaborative project team
• Long-term opportunity with career progression
• Competitive salary based on experience