Construction Site Admin & Finance Coordinator

Design & Build Recruitment; Sydney; On-site; AUD 65,000 - 95,000; Full time

Job summary

Design & Build Recruitment is seeking a Site Administrator for a Western Sydney construction project. You will support the Project Manager and site team with administration and financial coordination, ensuring smooth daily operations on site and in the office.

The role suits an experienced Site Administrator, Project Administrator or someone with a finance/background in construction looking to broaden into project-based work.

Qualifications

• Experience in Site Administration, Project Administration or Accounts/Finance within construction.
• Strong understanding of construction administration and project processes.
• Experience processing invoices, purchase orders, supplier payments or subcontractor documentation.
• Excellent attention to detail and strong numerical/financial administration skills.
• Confident communication with subcontractors, suppliers and internal teams.
• Strong MS Office skills, especially Excel and Outlook.
• Experience with Aconex, Procore, Jobpac or similar systems is advantageous.
• Excellent organisation and time management; ability to manage multiple priorities.

Responsibilities

• Provide day-to-day administration support to the Project Manager and site team.
• Maintain project documentation, registers, filing systems and databases.
• Manage incoming and outgoing project correspondence.
• Assist with subcontractor and supplier administration.
• Process and coordinate invoices, purchase orders and payment documentation.
• Assist with accounts payable and invoice reconciliation.
• Check invoices against purchase orders, contracts and supporting documentation.
• Assist with subcontractor claims, variations and supporting documentation.
• Maintain cost and project administration records.
• Assist with tracking project expenditure and updating spreadsheets.
• Coordinate site inductions, onboarding and access requirements.
• Maintain site and project registers.
• Assist with meetings, minutes and follow-up actions.
• Liaise with subcontractors, suppliers and internal stakeholders.
• Support the Project Manager with general project administration as required.

Skills

Site administration

Project administration

Accounts/finance in construction

Attention to detail

Excel & Outlook

Communication with subcontractors

MS Office suite

Aconex familiarity

Procore familiarity

Time management

Tools

Aconex

Procore

Jobpac

Job description

Design & Build Recruitment is seeking a Site Administrator for a Western Sydney construction project. You will support the Project Manager and site team with administration and financial coordination, ensuring smooth daily operations on site and in the office.

The role suits an experienced Site Administrator, Project Administrator or someone with a finance/background in construction looking to broaden into project-based work.