Front Office Coordinator

Xavier College; Riverlea Park; Ibrido; AUD 50.000 - 60.000; Part-time

Descrizione del lavoro

Xavier College is seeking a highly organised Front Office Coordinator for the new Riverlea Park Campus. This permanent, part-time role supports day-to-day Front Office operations across 41 weeks, Monday to Friday, 8.00am–4.00pm, commencing January 2027.

You will be the campus’s first point of contact, provide First Aid, manage administrative duties, assist enrolments and recruitment admin, and help establish processes as a founding staff member.

Competenze

• Substantial administration experience and a strong customer service focus.
• Excellent organisational skills and ability to manage competing priorities.
• Ability to maintain confidentiality and professionalism.
• Founding staff member; proactive in establishing administrative processes.
• Experience in first aid and maintaining confidential records is highly regarded.

Mansioni

• Act as first point of contact; greet visitors with professional service.
• Provide first aid assistance and maintain records as designated First Aid Officer.
• Coordinate a broad range of administrative activities and front office operations.
• Manage calendars, appointments, meetings and events; assist enrolments and recruitment admin.
• Support Riverlea Park Campus establishment with development of processes.

Conoscenze

Interpersonal communication

Time management

Attention to detail

Confidentiality

Independent work

Strumenti

Microsoft Office

Databases

Descrizione del lavoro

Position Type: School Operations | Employment Status: Permanent/Ongoing | Classification Level: ESO3

Xavier College is seeking a highly organised and professional Front Office Coordinator to join our new Riverlea Park Campus (R-6) as a founding staff member. This permanent, part-time position plays a critical role in establishing a welcoming and efficient front office while ensuring the smooth day-to-day operation of the Campus and wider school community.

Commencing January 2027, this permanent, part-time position is offered across 41 weeks of the school year, working Monday to Friday, 8.00am – 4.00pm.

As Front Office Coordinator, you will:

• Act as the College’s first point of contact by coordinating a welcoming and professional front office environment, greeting visitors and responding to enquiries with exceptional customer service.
• Provide timely first aid assistance as the designated First Aid Officer, administering medication and maintaining accurate First Aid records, medical information and facilities.
• Coordinate a broad range of administrative activities, including record management, document preparation, reporting and front office operations.
• Support Campus leadership by managing calendars, scheduling appointments, coordinating meetings and events, assisting with enrolments and providing recruitment administration support, as directed.
• Support the establishment of the Riverlea Park Campus as a founding staff member, assisting with the development of administrative processes and front office operations.

For a complete list of responsibilities, please refer to the Position Information Document.

About You

The successful candidate will bring substantial administration experience and a strong customer service focus, ideally within a busy school or community-facing environment. You will demonstrate excellent organisational skills, attention to detail and the ability to manage competing priorities while maintaining confidentiality and professionalism. As a founding staff member, you will be comfortable working proactively, supporting the establishment of effective administrative processes and contributing positively to a new campus environment.

You will also possess:

• Demonstrated experience undertaking a broad range of administrative duties at an advanced level.
• Exceptional interpersonal and communication skills, with the ability to build positive relationships with students, families, staff and external stakeholders.
• Strong proficiency in Microsoft Office applications, databases and administrative systems.
• The ability to work independently, exercise initiative and manage competing priorities with minimal supervision.
• Highly developed organisational and time management skills, with a strong commitment to accuracy and quality outcomes.

Experience in first aid administration and maintaining confidential records will be highly regarded.

Why Join Us?

At Xavier College, we are more than a workplace; we are a community. You will play a pivotal role in supporting teaching staff to ensure the success of our students. You will have the opportunity to make a meaningful impact, fostering a culture of growth, collaboration, and academic development. Join us and be part of a workplace that values your contribution and empowers your career journey.

https://www.xavier.catholic.edu.au/about/values-vision/