Front Desk & Admin Coordinator for Civil Projects

ADG Engineers; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Industry Leading Paid Parental Leave

Birthday Leave after 12 months of服务

Job summary

ADG Engineers, part of AtkinsRéalis, is seeking a capable Administrative Assistant to provide front-of-house support and coordinate office logistics in Brisbane. You will greet visitors, answer phones, and help ensure facilities present a professional standard.

You will support Practice Directors and project teams with document management, meeting coordination, and QA-compliant records. The role requires attention to detail, good communication, and solid MS Office skills.

Qualifications

• Ideally recognised qualifications in business or similar area (e.g., Cert IV in Business Administration).
• Current drivers' licence essential.
• Senior certificate or equivalent.
• Attention to detail.
• Sound written and verbal communication skills.
• Problem solving/analytical skills.
• Intermediate level skills with MS Office.

Responsibilities

• Provide front-of-house support, including greeting visitors and managing incoming calls.
• Coordinate incoming and outgoing correspondence, deliveries, and general office logistics.
• Maintain office facilities, meeting rooms, and shared spaces to a professional standard.
• Ensure kitchen, amenities, and common areas are well maintained and organised.
• Coordinate ordering and management of office supplies, stationery, consumables and PPE.
• Support Practice Directors and team members with general administrative tasks.
• Assist with coordination of internal meetings, events, and team activities.
• Maintain filing, archiving, and document management systems in line with ADG standards.
• Ensure consistency with Business Support processes and procedures.
• Assist with formatting and preparation of project documentation, proposals and reports.
• Provide administrative support to Engineers and project teams as required.
• Assist with maintaining project records and documentation in line with QA requirements.
• Support coordination of deadlines and submissions where required.

Skills

Attention to detail

Written and verbal communication

Problem solving/analytical skills

MS Office proficiency

Driver's licence

Education

Senior certificate or equivalent

Cert IV in Business Administration (desirable)

Tools

MS Office

Job description

ADG Engineers, part of AtkinsRéalis, is seeking a capable Administrative Assistant to provide front-of-house support and coordinate office logistics in Brisbane. You will greet visitors, answer phones, and help ensure facilities present a professional standard.

You will support Practice Directors and project teams with document management, meeting coordination, and QA-compliant records. The role requires attention to detail, good communication, and solid MS Office skills.