FinTech Executive Assistant & Operations Coordinator

Uptrade PTY LTD; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

UpTrade Alpha is seeking an Executive Assistant & Operations Coordinator to provide high-level administrative and operational support to the research leadership team. You will manage calendars, coordinate communications, and oversee membership administration while driving process improvements to reduce workload and enable senior researchers to focus on investment research and content development.

The role requires strong organisational and communication skills, with experience in Google

Qualifications

• Minimum 3–5 years of experience in an Executive Assistant, Operations Coordinator or similar role.
• Strong organisational, time management and communication skills, with the ability to manage competing priorities.
• Proven experience managing executive calendars, inboxes, schedules and administrative workflows.

Responsibilities

• Manage calendars, meetings, appointments and weekly schedules for the research leadership team
• Organise executive inboxes, prioritise communications and coordinate follow-ups
• Establish structured weekly workflows to improve productivity and time management
• Coordinate meetings with internal teams, brokers, clients and external stakeholders
• Track key deadlines, action items and business priorities
• Manage administrative processes associated with UpTrade Alpha memberships and subscriptions
• Coordinate membership renewals, invoicing, payment follow-ups and client enquiries
• Develop and maintain a centralised research and content calendar
• Coordinate scheduling for research reports, newsletters, webinars and live sessions
• Identify administrative inefficiencies and implement workflow improvements

Skills

Executive support

Calendar management

Stakeholder coordination

Content planning

Communication

Content scheduling

Tools

Google Workspace

Microsoft Office

CRM systems

Job description

UpTrade Alpha is seeking an Executive Assistant & Operations Coordinator to provide high-level administrative and operational support to the research leadership team. You will manage calendars, coordinate communications, and oversee membership administration while driving process improvements to reduce workload and enable senior researchers to focus on investment research and content development.

The role requires strong organisational and communication skills, with experience in Google