Executive Team Assistant - Trading Floor - 12 Month initial contract

Anton Murray Consulting; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

Anton Murray Consulting is seeking an experienced Team Assistant to provide high-level support to Equity Trading teams on a fast-paced trading floor in Sydney. The role requires meticulous diary management, extensive travel coordination, and polished communication within a high-pressure, professional environment.

You will support the Institutional Equities Division, handle confidential administrative tasks, and coordinate meetings, presentations, and client interactions.

Qualifications

• 4+ years similar assistant experience in banking or finance
• Superior written and verbal communication skills
• Strong Microsoft PowerPoint skills
• Ability to work autonomously and as part of a group

Responsibilities

• Manage extensive diary and meeting scheduling
• Handle expense reimbursements via AmEx/Concur
• Coordinate meeting rooms, catering, and staff
• Screen busy phone coverage
• Arrange domestic/international travel and approvals
• Coordinate conference calls across time zones
• Book client lunches and events
• Prepare internal and external client presentations in MS Office
• Maintain training register
• Update CRM and client research requests

Skills

Diary management

Outlook expertise

Travel coordination

Meeting coordination

Phone screening

CRM maintenance

Microsoft Office

Zoom / video

Autonomous work

Team support

Tools

Concur

CRM

Excel

PowerPoint

Zoom

Job description

Our client, a leading global investment bank, is seeking an experienced Team Assistant to provide high-level support to their Equity Trading teams on the fast-paced trading floor.

The role is based in Sydney on the trading floor, working for Institutional Equities team.The role is extremely multi-faceted and we are looking for a candidate with high levels of professionalism, great time management and the ability to work in a high pressure environment. They will also be able to work both autonomously and as part of a team.

The role will be based in the office on the trading floor 5 days a week and require a start tiem of 7am-7.30am each day

This role is to provide diverse, advanced and confidential administrative support to their Institutional Equities Division (IED). This comprised of the Head of IED Australia and 35 bankers (Research Sales, Sales Traders, Prime Brokerage, Derivatives Trading and SWAPS team)

The ideal candidates will have around 4+ years relevant assistant experience, ideally coming from Investment Bank, Funds Management or similar trading financial services firms

Key Competencies

• Excellent time management
• Extensive diary meeting management in Outlook
• Expense AMEX reimbursements via Concur System
• Liaising with reception/ concierge staff for meeting room bookings and catering
• Busy phone coverage and screening
• Detailed domestic/international travel bookings and obtaining appropriate approvals
• Coordinating conference calls in different timezones
• Booking restaurants for client lunches/functions
• Putting together internal and also external client presentations in Microsoft office
• Advanced in Microsoft Word, Excel and PowerPoint as well virtual meeting systems (zoom)
• Looking after meeting schedules for Senior individuals that visit the Sydney office
• Maintaining the teams compulsory training register
• Updating CRM system and client research requests

Qualifications / Experience Required

• 4+ years Similar experience in previous roles
• Superior communication skills, both written and verbal
• Strong Microsoft PowerPoint skills
• An ability to work autonomously and as a key member of a group