Finance & Human Resources Assistant

Midcoast Trucks; Macksville; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Collaborative team culture

Diverse learning opportunities

Job summary

Midcoast Trucks in Macksville, NSW, is seeking a Finance & HR Assistant to join our team on a full-time basis. You will support both financial operations and HR activities, ensuring accurate administrative processes across the two functions.

This role offers exposure to payroll data entry, invoicing, recruitment support, and HR documentation, with opportunities for professional development and a collaborative team culture in a local, customer-focused business.

Qualifications

• Completed secondary education (HSC or equivalent).
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Strong organisational and time management skills with the ability to manage multiple tasks.
• Excellent written and verbal communication.
• Accuracy and attention to detail with financial and employee information.
• Ability to work independently and as part of a team.
• Discretion and confidentiality when handling sensitive information.
• Reliable and professional demeanour with commitment to quality workmanship.

Responsibilities

• Process invoices, expense reports and financial documentation accurately and timely.
• Maintain financial records and proper filing and organisation of documents.
• Assist with payroll administration including data entry and verification of employee information.
• Schedule HR appointments, interviews and meetings.
• Support recruitment activities such as posting vacancies and screening applications.
• Prepare HR correspondence and documentation including offer letters, contracts and policy acknowledgements.
• Respond to routine employee queries regarding HR policies and procedures.
• Maintain employee records in compliance with legal requirements and company protocols.
• Support general administrative tasks including data entry, database management and report preparation.
• Assist Finance and HR teams with ad hoc projects and initiatives as required.

Skills

Excel

Word

Time management

Communication

Attention to detail

Teamwork

Discretion

Organisation

Education

Secondary education (HSC or equivalent)

Tools

HR software

Job description

Midcoast Trucks is seeking a Finance & Human Resources Assistant to join our team in Macksville, NSW. This is a full-time position that offers a unique opportunity to support both our financial operations and human resources functions. In this role, you will be integral to ensuring smooth administrative processes across these critical business areas, working closely with our Finance and HR teams to provide essential support that keeps our organisation running efficiently.

What you'll be doing

• Processing invoices, expense reports and financial documentation in a timely and accurate manner
• Maintaining financial records and ensuring proper filing and organisation of all documentation
• Assisting with payroll administration, including data entry and verification of employee information
• Scheduling and coordinating HR appointments, interviews and meetings
• Supporting recruitment activities such as posting vacancies, screening applications and maintaining candidate records
• Preparing HR correspondence and documentation including offer letters, contracts and policy acknowledgements
• Responding to routine employee queries regarding HR policies and procedures
• Maintaining employee records in compliance with legal requirements and company protocols
• Assisting with general administrative tasks including data entry, database management and report preparation
• Supporting the Finance and HR teams with ad hoc projects and special initiatives as required

What we're looking for

• Completed secondary education or equivalent qualification (HSC or similar)
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Accuracy and attention to detail, particularly when handling financial and employee information
• Demonstrated ability to work both independently and as part of a team
• Discretion and confidentiality when handling sensitive financial and personnel information
• Reliable and professional demeanour with a commitment to quality workmanship
• Previous experience in administration, finance support or human resources (preferred)
• Familiarity with accounting or HR software systems (advantageous but not essential)

What we offer

• Full-time, stable employment with a growing organisation
• Competitive remuneration package
• Opportunities for professional development and skills advancement
• A collaborative and friendly team culture
• Exposure to diverse business functions and learning opportunities
• Support and guidance from experienced Finance and HR professionals

About us

Midcoast Trucks is a respected truck sales and service provider located in Macksville, NSW. We pride ourselves on delivering quality vehicles and exceptional service to our customers across the region. Our team is built on the values of reliability, professionalism and customer focus. We are committed to maintaining a workplace where employees feel valued, supported and empowered to contribute to our continued success. If you're looking for a role where you can make a meaningful difference in a supportive environment, we'd love to hear from you.