Finance Assistant

Meals On Wheels Central Coast; Central Coast Council; On-site; AUD 45,000 - 75,000; Part time

Benefits offered by this job

Salary packaging

Employee Assistance Program

Professional development

Job summary

Meals on Wheels Central Coast is seeking a part-time Finance Assistant to manage accounts payable, support payroll, and assist with accounts receivable at the Tuggerah head office. The role covers supplier invoicing, payment runs, payroll processing support, and ensuring accurate financial records for CHSP, SAH, HCP and NDIS funding streams.

You will work closely with the Finance & Operations Manager, with opportunity for professional development, salary packaging benefits, and access to an

Qualifications

• Minimum 2 years' experience in accounts payable, payroll, finance administration or bookkeeping
• Experience supporting weekly payroll processing, including superannuation, PAYG withholding and STP reporting
• Experience using Xero for accounts payable and payroll processing
• Working knowledge of GST and Australian accounting standards
• Experience in not-for-profit/aged care or community services is desirable

Responsibilities

• Process supplier invoices and payments
• Assist with weekly payroll processing
• Support accounts receivable and month-end reconciliations
• Prepare quarterly and annual payroll reporting
• Contribute to year-end audit and funding acquittals

Skills

Attention to detail

Communication skills

Independent work

Excel proficiency

Payroll processing

Education

Certificate IV in Accounting/Bookkeeping or Business Admin

Tools

Xero

Pinch Payments

Microsoft Office/Excel

Zoho CRM

Job description

Meals On Wheels Central Coast – Tuggerah NSW

Finance Assistant - Meals on Wheels Central Coast

Bring your accounts skills to a purpose you can believe in.

Meals on Wheels Central Coast is a purpose-driven, profit-for-purpose organisation supporting older people, people with disability, and their carers to live independently, safely and with dignity. Delivering over 24,000 meals per month to more than 1,200 clients — supported by over 140 volunteers — we are far more than just a meal service.

We are now seeking a Finance Assistant to join our team at our Tuggerah head office. This is a hands-on finance role covering accounts payable and payroll support, and a back-up for our accounts receivable function — the person who makes sure suppliers are paid correctly, staff are paid accurately and on time, and the numbers behind our services stand up to scrutiny.

The opportunity

Reporting to the Finance & Operations Manager, you will be responsible for the day-to-day accounts payable function, assist with weekly payroll processing, and support our Accounts Receivable Finance Assistant during busy periods. It is a role with real breadth — supplier invoices and payment runs one day, payroll support and reporting the next.

MOWCC operates across CHSP, SAH, HCP and NDIS funding streams, so accuracy and clean record-keeping matter enormously — they underpin our reporting, our audits and our funding acquittals. This is a role where attention to detail is genuinely valued and where you can see the purpose behind the numbers.

Day to day, you will:

Accounts payable

Process supplier invoices in Xero — coding, matching to purchase orders and obtaining approvals in line with delegations

Prepare and process scheduled payment runs

Reconcile supplier statements and resolve pricing, quantity and payment discrepancies

Maintain supplier records, including banking details, with appropriate verification controls

Respond to supplier enquiries professionally and promptly

Payroll

Assist with weekly payroll for the team, along with allowances, kilometre reimbursements and salary sacrifice arrangements

Follow up timesheet discrepancies with managers

Process pay day superannuation weekly (under the Payday Super rules that commenced 1 July 2026), and prepare PAYG withholding and Single Touch Payroll (STP) reporting within statutory deadlines

Prepare quarterly portable long service leave returns under the NSW Community Services scheme

Prepare the annual STP finalisation and the annual workers compensation actual wages declaration

Other duties

Work alongside the Accounts Receivable Finance Assistant on a daily basis

Assist with month-end reconciliations and accruals

Assist with supporting documentation and reconciliations for year-end audit and funding acquittals

The detail

Part-time, ongoing position (30 hours a week)

Hours: Monday–Friday, 9:00am–3:30pm (including a half-hour unpaid meal break)

Based at our Tuggerah head office, with the option to work from other MOWCC outlets

Key systems: Xero, Pinch Payments, Microsoft Office/Excel and MOWCC CRM (Zoho CRM).

Salary packaging (sacrifice) of up to $15,900 per year in living expenses, reducing your taxable income (after 6 months), and meal benefits through CBB Salary Packaging

Access to our Employee Assistance Program (EAP)

Supported learning and professional development opportunities

Minimum 2 years' experience in accounts payable, payroll, finance administration or bookkeeping

Demonstrated experience supporting weekly payroll processing, including superannuation, PAYG withholding and Single Touch Payroll reporting

Confidence handling payroll detail — allowances, kilometre reimbursements and salary sacrifice arrangements

Experience using Xero for accounts payable and payroll processing

High attention to detail, with the ability to identify, investigate and resolve discrepancies

Strong communication skills and the confidence to follow up managers, suppliers and team queries

Ability to work independently, prioritise competing tasks and meet non-negotiable deadlines such as pay runs

Absolute discretion in handling confidential payroll and financial information

Proficiency in Microsoft Excel and the Microsoft Office suite

Willingness to obtain, or already hold, a current National Police Check (required prior to commencement)

Current Driver's Licence

Experience preparing portable long service leave returns (NSW Community Services scheme) and annual workers compensation wage declarations

Accounts receivable or credit control experience — you can step in and support billing and collections on a daily or weekly basis

Experience administering a direct debit platform such as Pinch Payments or similar

Certificate IV in Accounting, Bookkeeping or Business Administration, or equivalent experience

Experience in a not-for-profit, aged care, community services or medium-sized organisation

Working knowledge of GST and Australian accounting standards

Exposure to year-end audit preparation or funding acquittals

Familiarity with aged care and disability funding streams such as CHSP, SAH, HCP or NDIS

Experience navigating change in a service environment — you adapt readily and approach uncertainty constructively

Familiarity with AI-assisted tools for administrative tasks (such as drafting correspondence, summarising notes or data entry support) and a willingness to explore how technology can improve the way we work

Experience using data or reporting to identify trends and drive improvement

A genuine team-support orientation — you find satisfaction in helping others succeed, not just completing your own tasks

What we value

At Meals on Wheels Central Coast, values are not a poster on the wall — they shape how we hire, how we work, and how we show up for the people we support. We are looking for someone whose personal values align with ours: someone who is adaptable, practical and genuinely motivated by helping others. Our organisation has grown and evolved significantly — our systems, processes and team structures have all changed over the past 12 months. We need someone who embraces that kind of environment and brings their whole self to work.

We value people who:

Bring accuracy and professionalism to every transaction

Are willing to pitch in across the team during busy periods

Communicate clearly and honestly with colleagues, suppliers and staff

Approach problems with a solutions mindset

Take ownership of their work and follow through

Why Meals on Wheels Central Coast?

We are the second largest Meals on Wheels service in New South Wales, with deep community roots, a committed team, and a strong executive leadership group. We are profit-for-purpose — every decision we make is guided by our values and in service of the people we support.

You will join a team that works hard, genuinely cares, and takes pride in being more than just a meal. Salary packaging is available to maximise your take-home pay, and we are committed to the learning and development of our staff.

Enquiries:

Campbell McArthur, Finance & Operations Manager
Meals on Wheels Central Coast
********@ccmow.com.au