Finance Officer

Willing and Able Foundation; Port Macquarie; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Willing and Able Foundation in Port Macquarie NSW is seeking a dedicated Finance Officer to manage financial, payroll and reporting tasks with a strong attention to detail. The role supports NDIS funding claims, month-end processes, and budget preparation under the SCHADS framework.

This full-time position offers flexible office hours and potential work-from-home options, reporting to the CEO with support from an external financial consultant.

Qualifications

• Certificate IV qualification or substantial relevant experience.
• At least three years' experience with financial and payroll systems, preferably Xero.
• Ability to work under pressure with limited direction.
• Excellent time management and attention to detail.
• High reliability.
• Willingness to participate in after-hours on-call rotation.
• Current NDIS Worker Screening Check.

Responsibilities

• Process and manage accounts payable and receivable accurately and within required timeframes.
• Process NDIS funding claims, ensure timely receipt of payments and report discrepancies.
• Reconcile POS, including EFT and cash transactions daily and report discrepancies.
• Perform daily bank reconciliations and complete financial data entry.
• Coordinate and complete routine month-end bookkeeping processes.
• Develop expertise in Xero, POS and Visual Care (CRM) software and provide training as required.
• Assist in the development of annual budgets and participate in audits.

Skills

Payroll systems experience

Attention to detail

Work under pressure

Team player

Education

Certificate IV in Financial Services (Accounting)

Tools

Xero

ApprovalMax

POS

CRM

Job description

Willing and Able Foundation – Port Macquarie NSW

For more than 60 years, Willing & Able has supported people with disability to build skills, participate in meaningful work, strengthen independence and contribute to the community.

We are a respected regional organisation with committed staff, diverse services and social enterprises, and strong Port Macquarie-Hastings community connections.

Willing & Able is a registered NDIS Service provider working with participants and supported employees under the NDIS framework and relevant awards including the SCHADS and SES Awards.

We are looking for a dedicated finance officer with a keen eye for detail, a commitment to accuracy and a positive, team-focused approach to join us.

This is a fulltime role with flexible office hours and potential work from home hours.

What we need from you:

1. 1. Minimum Certificate IV qualification in Financial Services (Accounting) or a relevant field, and/or significant relevant experience deemed sufficient to fulfil the responsibilities of the position.
2. 2. At least three years' working knowledge and experience with financial and payroll systems, preferably Xero.
3. 4. Demonstrated ability to work under pressure, with limited direction, and exercise sound judgement.
4. 5. Excellent time management skills, with the ability to prioritise efficiently and maintain attention to detail.
5. 6. High reliability.
6. 7. Capacity and flexibility to participate in an after-hours on-call rotation.
7. 8. An approachable, pleasant manner and the ability to work positively with others.
8. 9. Current NDIS Worker Screening Check.

Preferred Criteria

1. 10. Experience in the not-for-profit or community services sector.
2. 11. Working knowledge of the NDIS is an advantage.
3. 12. Operational awareness of the SCHADS and SES Awards and how they integrate with legislation relating to disability services and the NDIS in a supported employment environment.
4. 13. Experience with Client Management System software.
5. 14. Experience with integrated financial applications, including point of sale (POS), CRM and ApprovalMax.

Role tasks and responsibilities:

This role reports to the CEO and works with external financial consultant oversight and support.

Finance and funding

Process and manage accounts payable and receivable accurately and within required timeframes.

Process NDIS funding claims, ensure timely receipt of payments and report discrepancies.

Reconcile point of sale (POS), including EFT and cash transactions daily and report discrepancies.

Perform daily bank reconciliations and complete financial data entry.

Coordinate and complete routine month-end bookkeeping processes.

Effectively use financial applications and systems such as ApprovalMax and Xero and ensure employee compliance with delegated authorities and financial policies.

Assist in the development of annual budgets.

Participate in audits and benchmarking activities.

Payroll and employee records

Ensure payroll compliance with the National Employment Standards (NES), Fair Work Act 2009, Superannuation and Long Service Leave Acts, relevant awards and HR policies.

Assist in the fortnightly preparation and processing of payroll for supported employees (SES Award) and employees (SCHADS Award.)

Assist in managing accurate and current employee records for payroll, compliance, rostering and reporting purposes.

Manage leave entitlements, superannuation and portable long service leave.

Administer salary sacrifice arrangements and provide supporting data for fringe benefits tax (FBT) reporting.

Ensure payroll data in CRM is accurate and prepared for import into Xero.

Rostering

When required, assist in preparing and publishing rosters within SCHADS Award guidelines and minimum timeframes.

Assist in maintaining accurate rostering information for funding claims and payroll, available within required timeframes.

Assist to keep leave and unavailability information accurate and up to date for employees.

Respond to roster changes accurately and promptly and communicate changes effectively to relevant stakeholders.

Participate in after-hours on-call duties in rotation with other team members.

Operations

Develop and demonstrate expertise in Xero, POS and Visual Care (CRM) software and their interaction across services; provide training as required.

Record and update information and data promptly, aligning with the requirements of employment, finance, rostering, compliance and retail teams.

Ensure financial, employee and NDIS data is accurate for presentation to the Financial Consultant and auditors.

Assist with the preparation and extraction of NDIS audit evidence and be available to support 18 monthly audits.

Actively promote and contribute to quality improvement and safety processes and practices.

Undertake other duties that could reasonably be expected of a person in this position.

Role information and application

For more information or a confidential discussion, please contact Krystal Drury on 0403 528 *** or **********@willingandable.org.au.

Applications close: COB Friday 2nd October 2026

Please note: Applications must follow the instructions above to be considered. Please do not apply solely through Seek.