Finance & Admin Coordinator: Drive Profit & Precision

Prosperity Painting; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Prosperity Painting seeks an experienced Finance and Admin Coordinator to own the financial and administrative engine of the business from its Brendale-based team. You will ensure accurate numbers, timely invoices, correct payroll processing, and current compliance in a hands-on role with weekly impact.

You will manage AP/AR, payroll, BAS, reconciliations and monthly close, collaborating closely with the General Manager to drive profitability and operational efficiency across projects.

Qualifications

• At least 3 years in a bookkeeping, accounts or finance admin role.
• Solid understanding of AP, AR, reconciliations, GST and STP.
• Construction or trades industry experience highly regarded.
• Familiarity with WorkCover Queensland and QLeave a plus.
• Highly organized and accurate, comfortable managing competing priorities.
• Confident communicator who can have firm but professional conversations about overdue payments.
• Quick to learn new systems (Prime training provided).

Responsibilities

• Process supplier invoices in Xero, allocate costs to jobs and run supplier payments.
• Prepare customer invoices and progress claims in Prime and export to Xero.
• Manage the debtors ledger, statements and follow up of overdue accounts.
• Process payroll including leave, superannuation, PAYG withholding and STP reporting.
• Complete bank, credit card and supplier reconciliations.
• Reconcile job costing between Prime and Xero.
• Support month end close and prepare P&L, cash flow and job profitability reports.
• Prepare BAS information and work with BAS agent and external accountant.
• Manage contracts, onboarding and inductions for employees and subcontractors.
• Maintain licence, insurance and compliance registers and chase expiring documents.
• Administer WorkCover Queensland and QLeave.
• Manage vehicle, Motorpass and Linkt administration.
• Manage recruitment and SEEK administration.
• Provide general administrative support for the wider team

Skills

Bookkeeping

Accounts payable/receivable

GST & STP

Cash flow management

Payroll processing

Tools

Xero

Prime

Job description

Prosperity Painting seeks an experienced Finance and Admin Coordinator to own the financial and administrative engine of the business from its Brendale-based team. You will ensure accurate numbers, timely invoices, correct payroll processing, and current compliance in a hands-on role with weekly impact.

You will manage AP/AR, payroll, BAS, reconciliations and monthly close, collaborating closely with the General Manager to drive profitability and operational efficiency across projects.