Facility Management Specialist: Operations & Compliance

IKEA; Sydney; On-site; AUD 100,000 - 140,000; Full time

Benefits offered by this job

Paid annual leave

Parental leave

Employee assistance program

Co-worker discount 15%

Uniform provided

Free parking

Digital Entertainment membership

Bonus programme

Loyalty programme

Job summary

IKEA Australia is seeking a Unit Facility Management Specialist to lead store FM services from Rhodes and collaborate with the FM team. You'll manage direct suppliers, ensure safety standards, and support budgeting and sustainability initiatives.

The role requires strong contract management, CAFM/PLANON proficiency, and the ability to work autonomously while maintaining clear communication with stakeholders. This is a permanent, full-time position with on-site hours.

Qualifications

• Experience in facilities management services delivering reliable, efficient operations.
• Strong contract management skills and supplier relationship management.
• Experience with CAFM or PLANON asset management platforms.
• Ability to work autonomously with clear communication and urgency.
• Budgeting support and cost-control experience in FM.
• Proficiency with Microsoft Office and FM software platforms.

Responsibilities

• Manage FM services through direct suppliers ensuring safety and compliance.
• Follow up service quality via relationships and monitoring platforms.
• Support internal FM audits and annual reviews.
• Assist FM budgeting and annual plan; attend weekly MSFM meetings.
• Control operational costs including utilities spend; review invoices.
• Track permits, licences, certificates; stay compliant with regulations.
• Provide expertise in daily FM operations and projects.
• Participate in FM-related projects as required.
• Carry out regular store inspections to keep units like new.
• Contribute to IKEA sustainability initiatives.

Skills

Facility management

Contract management

CAFM/PLANON

MS Excel

Stakeholder management

Tools

CAFM

PLANON

FM software

MS Office

Job description

IKEA Australia is seeking a Unit Facility Management Specialist to lead store FM services from Rhodes and collaborate with the FM team. You'll manage direct suppliers, ensure safety standards, and support budgeting and sustainability initiatives.

The role requires strong contract management, CAFM/PLANON proficiency, and the ability to work autonomously while maintaining clear communication with stakeholders. This is a permanent, full-time position with on-site hours.