Project Coordinator

Cushman & Wakefield; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Cushman & Wakefield in Melbourne is seeking an organized Project Coordinator to join our Project & Development Services team. Reporting to the Senior Project Manager, you will provide essential project, financial and administrative support while gaining exposure to a diverse range of property and construction projects.

The ideal candidate will have experience in project coordination or business administration, strong financial acumen, and excellent communication.

Qualifications

• Experience in project coordination or business administration.
• Understanding of the Australian property, construction or building industry.
• Strong financial acumen and attention to detail.
• Advanced MS Office and PowerPoint; intermediate Excel.

Responsibilities

• Provide administrative, financial and project coordination support to Project Managers and Senior Project Managers.
• Assist with project revenue forecasting and the preparation of Project Agreement Forms.
• Raise and manage purchase orders, invoice requests and project budgets.
• Support the management of PAFs, RFPOs, debtors and other project financial processes.
• Maintain accurate financial records and help ensure the financial integrity of the business unit.
• Prepare financial information and data for business reports.
• Assist with fee proposals, client presentations and project documentation.
• Coordinate with clients, consultants, contractors and suppliers.
• Support projects from initiation through to delivery and close-out.
• Deliver assigned projects with guidance from a Project Manager or Senior Project Manager.
• Provide guidance to new team members on relevant business processes and operational systems.
• Maintain high standards of document management and quality assurance.

Skills

Project coordination

Financial awareness

Stakeholder management

Communication skills

Organisation

Tools

Microsoft Office

PowerPoint

Excel

JDE

SAP

Workday

Job description

Project Coordinator

Job Description Summary

Cushman & Wakefield is seeking an organized and detail-focused Project Coordinator to join our Project & Development Services team. Reporting to the Senior Project Manager, you will provide essential project, financial and administrative support while gaining exposure to the delivery of a diverse range of property and construction projects. This role will suit someone with strong financial acumen, excellent organisational skills and previous experience in business administration or project coordination.

Key responsibilities

• Provide administrative, financial and project coordination support to Project Managers and Senior Project Managers.
• Assist with project revenue forecasting and the preparation of Project Agreement Forms.
• Raise and manage purchase orders, invoice requests and project budgets.
• Support the management of PAFs, RFPOs, debtors and other project financial processes.
• Maintain accurate financial records and help ensure the financial integrity of the business unit.
• Prepare financial information and data for business reports.
• Assist with fee proposals, client presentations and project documentation.
• Coordinate with clients, consultants, contractors and suppliers.
• Support projects from initiation through to delivery and close-out.
• Deliver assigned projects with guidance from a Project Manager or Senior Project Manager.
• Provide guidance to new team members on relevant business processes and operational systems.
• Maintain high standards of document management and quality assurance.

About you

To succeed in this role, you will ideally have:

• Previous experience in project coordination, business administration or a similar support role.
• An understanding of the Australian property, construction or building industry.
• Strong financial acumen and exceptional attention to detail.
• Advanced Microsoft Office and PowerPoint skills.
• Intermediate Microsoft Excel skills.
• Experience using corporate or financial systems such as JDE, SAP or Workday would be advantageous.
• Excellent communication and stakeholder-management skills.
• The ability to organize, prioritize and adapt in a fast-paced environment.
• A collaborative, proactive and solutions-focused approach.

Mandatory eligibility requirement

Due to the requirements of this position and the client account, applicants must be Australian citizens.

Why join Cushman & Wakefield?

At Cushman & Wakefield, our people are at the center of what's next. You will join a collaborative and supportive team, work alongside experienced property professionals and contribute to the successful delivery of meaningful projects.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply.

Cushman & Wakefield promotes safety at all times.

INCO: "Cushman & Wakefield"

About Cushman & Wakefield

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture.

For additional information, visit www.cushmanwakefield.com